ABSTRACT OF PROMOTION POLICY 2010

ABSTRACT OF PROMOTION POLICY 2010

https://govtemployeematters.com/
PROMOTION POLICY 2010

NO.SOR-II(S&GAD)2-134/10 Dated 11-08-2010

Typos of Promotion

• Regular Promotion: Regular promotion shall be made against a clear vacancy, which may occur due to promotion of the incumbent to a higherpost on regular basis, his retirement, death, dismissal. Removal from service, creation of a new post or any other such reason.
• Promotion on Acting-Charge Basis: In case a civil servant does not possess the requisite length of service/experience prescribed in the service rules or Punjab Civil Servants (Minimum Length of Service for Promotion) Rules, 2003 then he may be considered for appointment on acting-charge basis in terms of rule 10-A of the Punjab Civil Servants (Appointment and Conditions of Service) Rules, 1974.
• Promotion on Officiating Basis: In case of posts falling vacant temporarily as a result of proceeding of an incumbent on deputation, leave (more than six months), posting outside cadre, suspension, appointment on acting-charge basis or reserved under the rules to be filled by transfer, if none is available for transfer or in case of deferment of a senior due to any reason, the Board/DPC may consider the civil servants for promotion on officiating basis in terms of Rule 13 of the Puniab Civil Servants (Appointment and Conditions of Service) Rules, 1974.

Selection/Non-Selection Posts

All posts in BS-19 and above reserved for promotion shall be selection posts and will be filled on selection on merit basis. Posts in BS-18 and below shall be non-selection posts to be filled on seniority-cum-fitness basis.

4. Eligibility Criteria for Consideration for Promotion A civil servant shall be considered for promotion to posts reserved for promotion subject to his suitability and assessment of the following aspects:

https://govtemployeematters.com/

• Seniority position.
• He must have satisfactorily completed the probation
• He should possess the qualification experience fulfill other conditions as provided in the relevant service rules.
• Should possess the length of service as prescribed in the Punjab Civil Servants (Minimum Length of Service for Promotion) Rules, 2003.
• Service record comprising PERs.
• Award of minor or major penalties. Minor penalty of withholding of promotion for a specific period, will take effect from the date when a junior is considered for promotion and is promoted on regular basis for the first time
• Successful completion of •mandatory training and passing of prescribed departmental examination.

                  Any other condition laid down with the approval of the Competent Authority for a specific category of officers/officials such as:-

• Teachers, whose results are compared with the results of the Boards/
• Field Officers, whose collection of revenue, utilization of ADP funds 8, achievements of specific targets is required to be assessed

                             Any other condition laid down with the approval of the Competent Authority for a specific category of officers/officials such as:-

• Teachers, whose results are compared with the results of the Boards/
  .
• Field Officers, whose collection of revenue, utilization of ADP funds 8,
  achievements of specific targets is required to be assessed

                        Any other condition laid down with the approval of the Competent Authority for a specific category of officers/officials such as:-

• Teachers, whose results are compared with the results of the Boards/
• Field Officers, whose collection of revenue, utilization of ADP funds 8, achievements of specific targets is required to be assessed

(9) An officer/official who is superseded will become eligible for consideration after the specified period.

https://govtemployeematters.com/

Panel of Officers Per Vacancy

The panel of officers per vacancy will be as under:-        

For promotion against posts  BS-18 and above	A minimum of 2 officers/officials per vacancy depending on the availability of eligible officers in the cadre,
For promotion against posts in BS-19 and above	A minimum of 3 officers per vacancy depending on the availability of eligible officers in the cadre,

Provided that the panel would be in addition to superseded cases and not inclusive thereof.

Causes of Deferment

(1)After consideration of the names on the panel, the Board/Committee may Recommend a civil servant for deferment on the basis of any one or more of the following reasons:

• The officer has failed to submit PER forms after completing Part-I to the Reporting Officer.
• PER dossier is incomplete, especially last full year’s report is missing or any other document/information required by the PSB or Committee for determining his suitability for promotion is not available.

The record of the civil servant is not clear, especially for the last five years_; (contains adverse remarks — pending decision on the representation). Disciplinary proceedings, anti-corruption, or other enquiries or criminal cases are pending against him. However, preliminary inquiry/probe in the department or complaint pending with Anti-Corruption Establishment shall not be considered as a cause of deferment.

• He is on deputation with a foreign government / international

https://govtemployeematters.com/

• He is on training abroad / long leave for a period of more than six months or is riot likely to return within a period of six months.
• He is on contract appointment outside or within the department.
• His inter se seniority is disputed/subjudice.
• He has not earned a full year’s report after having been on deputation abroad/employment with foreign government/long leave,
• He does not fulfill any specific condition laid down for a specific category of officers/officials such as mentioned at para 6 (8).

No. SO(C-I)2-25/2008

 28th May, 2008

https://govtemployeematters.com/

Punjab Civil Servants (Minimum Length of Service for Promotion)

Rules, 2010 Miscellaneous
No.SOR-III(S&GAD)1-4/2003 Dated the 14th November, 2010

 

SCHEDULE
[see rule 2]
1. Where initial recruitment has taken place in Basic Scale 17:
(i) For posts in Basic Scale 18 5 years service against posts in Basic Scale 17.
(ii) For posts in Basic Scale 19 12 years service against posts in Basic Scale
17 and above.
(iii) For posts in Basic Scale 20 17 years service against posts in Basic Scale
17 and above.
(iv)
For posts in Basic Scale 21 ,22 years service against posts in Basic Scale
17 and above.
2. Where initial recruitment has taken place in Basic Scale 18:
(i) For posts in Basic Scale 19
7 years service against posts in Basic Scale 18.
(ii) For posts in Basic Scale 20
12 years service against posts in Basic Scale
18 and above.
(iii) For posts in Basic Scale 21
17 years service against posts in Basic Scale
18 and above.
3. Where initial recruitment has taken place in Basic Scale 19:
(i) For posts in Basic Scale 20
5 years service against posts in Basic Scale 19.
(ii) For posts in Basic Scale 21
10 years service against posts in Basic Scale
19 and above.
4. Where initial recruitment has taken place in Basic Scale 20:
(i) For posts in Basic Scale 21
5 years service against posts in Basic Scale 20.

https://govtemployeematters.com/

Subject: PROMOTIONS THROUGH CIRCULATION BY PROVINCIAL SELECTION BOARD

I am directed to refer to the subject noted above and to state that generally there is failure on the part of departments to process promotion cases timely owing to  different  procedural  reasons  and  officers  who  are  other  wise  eligible  for promotion get retired in the meanwhile. Even instructions for processing promotion cases of retiring officers through circulation are not followed. The Chief Minister took notice of the situation and was pleased to constitute a committee to review the existing procedures and to work out modalities for remedial measures.

2. 2. In this regard, a meeting of the said committee was held on 18.05.2009 under the chairmanship of Additional Chief Secretary.  The committee deliberated upon the issue and decided as under:
3. Special meetings of the Provincial Selection Boards shall be held after every three months for retiring officers, on the first Monday of the month in which the meeting is scheduled.
4. The first such PSB-II meeting shall be held on July 13, 2009.

iii.    All  the  departments  shall  ensure  that  no  case  of  any  retiring officer is ignored for consideration in such special meetings. However, if their is no such case pending with the Department a certificate to this effect will be furnished to the Service Wing of S&GAD.

1. iv. Cases of all those officers who are retiring before the July 12, 2009, the date of first Special PSB-II meeting for retiring officers will initiated for promotion through circulation, as one time dispensation, at least 15 days before their retirement. The case initiated by the Department at the eleventh hour would not be entertained and the administrative department concerned would be held responsible for the lapse.

https://govtemployeematters.com/

3. 3. In view of the above, I am further directed to request that the aforesaid instructions may be complied with in letter and spirit.

No. SO(C-I)2-25/2008

Dated the 5th May, 2012

Subject: PROMOTIONS THROUGH CIRCULATION BY PROVINCIAL SELECTION BOARD

I am directed to refer to the subject noted above and to state that the Competent Authority has noticed with concern that the Administrative Departments fail to process promotion cases on time and consequently officers who are otherwise eligible for promotion get retired in the meantime. Attention is invited to the earlier S&GAD’s circulation letter dated 28.05.2008 approved by the Chief Minister whereby the cases of all those officers who were retiring before July 12, 2009 were granted one time dispensation and Administrative Departments were asked to initiate cases  for  their  promotion  at  least  15  days  before  their  retirement.  It was further communicated that all the departments should ensure that not case of any retiring officer is ignored and case of the retiring officer initiated at the eleventh hour would not be entertained and the administrative department concerned would be held responsible for the lapse.

2. 2. However,   despite the   aforementioned clear   instructions and regular meetings of the Provincial Selection Board-I held each month, the Administrative Departments submit promotion cases of officers through circulation at the verge of their retirement and at times just a day before the retirement of the officer concerned, in violation of the standing instructions and laid down procedure. There is a conspicuous failure on the part of departments to process such cases well before the retirement of officers for which the A.D. concerned is fully liable.
3. 3. In view of the above, I am directed to convey that in future cases for promotion of officers through circulation would not be entertained. All the Administrative Departments are requested that previous instructions on the subject may be complied with in letter and spirit and cases for promotion of officers may be processed well in time and submitted for consideration of PSB-I & II in its regular meetings being convened every month.

https://govtemployeematters.com/