Punjab Travelling Allowance Rules

Punjab Traveling Allowance Rules
GOVERNMENT OF THE PUNJAB
FINANCE DEPARTMENT
Compendium 2008 TA Rules

C o n t e n t s
Punjab Traveling Allowance Rules
Chapter – I
1. Short title, commencement and application.
2. Definitions.
3. Nature of traveling allowance.
4. Functions of controlling officers.
5. Signature of controlling officer on traveling allowance bill.
6. Bar on delegation of duty of countersignature.
7. Duties of controlling officer.
8. Journey on duty connected with a local authority.
9. Journeys for which traveling allowance may be drawn.
10. Journey within 16 kilometers.
11. Conveyance allowance.
12. Conveyance allowance during leave or joining time.
Chapter – II
13. Definition of tour.
14. Civil servants who are not entitled to traveling allowance.
15. Distance to be traveled before traveling allowance is admissible.
16. Kinds of traveling allowance.
17. Permanent traveling allowance.
18. Determination of grade of civil servants in transit.
19. Revision of traveling allowance due to
retrospective promotion or reversion.
20. Higher rate of mileage and daily allowance.
21. Mileage allowance.
22. Mileage allowance for journey by sea or by river steamer.
23. Mileage allowance for journeys by road.
24. Borrowed car.
25. Air travel.
26. Mileage allowance for a civil servant not authorized to travel by air.
27. Daily allowance.
28. Rates of daily allowance.
Chapter – III
29. Traveling allowance for journeys on transfer.
30. Elements of traveling allowance on transfer.
31. Mileage allowance and transfer grant.
32. Deputation for training.
33. Civil servant appointed to a new post while in transit.
Chapter – IV
34. Journeys on first appointment to government service and on
retirement, dismissal or termination of an appointment.
35. Journey on a course of training.
36. Journey to give evidence in a court to attend an inquiry or conference.
37. Persons attending commissions of inquiry, etc.
38. Journey to give or obtain medical advice.
39. Journey to attend darbars and ceremonial functions, etc.
40. Journey in connection with local fund.
41. Journey during vacation.
42. Journey in attendance on an incapacitated civil servant.
Chapter – V
43. Traveling allowance when the means of transport
are provided wholly or partly free of cost.
44. H.O.R. facilities
45. Free transit otherwise than in accommodation reserved
by requisition.
46. Civil servant entitled to travel in a higher class
on payment of a lower fare.
Chapter – VI
47. Rules governing traveling allowance and
hill station allowance.
48. Advance of pay and traveling allowance.
49. Revision of rates of fixed traveling allowance.
50. Revision of rates Daily Allowance while on tour/duty
outside Pakistan
History of amendments
INDEX
NOTIFICATION
The 10th July 1976
No. FD/Accounts/OSD/498 ––

In exercise of the powers conferred by Section 23 of the Punjab Civil Servants Act, 1974, the Governor of the Punjab is pleased to make the following Rules, namely:
PUNJAB TRAVELING ALLOWANCE RULES
CHAPTER 1
GENERAL
1.1 Short title — These rules may be called the Punjab Traveling Allowance Rules.
1.2 Commencement — They shall come into force at once.
1.3 The Traveling Allowance Rules in force in the Punjab immediately before the coming into force of these rules shall stand rescinded.
1.4 Extent of application — These rules shall apply to —
i) all *(civil servants) serving in connection with the affairs of the Punjab Government whose
conditions of service the Governor of the Punjab is competent to determine;
ii) all officers belonging to the All Pakistan Unified Grades in respect of whom the Governor of
Punjab has been delegated the powers to
*The words “Government servant” & “Government servants” where ever appearing were substituted by the words “Civil servant” & “Civil servants” respectively vide Notification No.FD/SRI-8-3/88(P) dated 25.03.1989.
frame the rules regulating their traveling allowance; and
iii) *(civil servants) on deputation with the Government of Punjab from the Federal Government or other Provinces of Pakistan, unless otherwise determined in any particular case.
1.5 Definitions — In these rules, unless the context otherwise requires, the following expressions shall have
the meanings hereby respectively assigned to them, that is to say —
a) “Audit Officer” means the Head of Office
of Audit and Accounts subordinate to
the Auditor-General of Pakistan who
keeps the accounts of the Province of
the Punjab or a part thereof and
exercises audit functions in relation to
those accounts on behalf of the
Auditor-General of Pakistan;
b) “Authorized Medical Attendant” means a
Medical Officer of Government required
to attend on a civil servant or his family
under the rules relating to medical
attendance on civil servants;
c) ** Deleted.
d) “Competent Authority” in relation to the
exercise of any powers means the
Administrative Department concerned,
acting in consultation with the Finance
Department, or any other authority to
which such powers may have been
delegated;
________________________________________________
* The word ‘officers’ was substituted by the words ‘civil servants’ vide FD’s notification
No.FD/SR-I-8-3/88(P), dated 25.3.1989.
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** Deleted vide Finance Department’s Notification No.FD/SRI-8-3/88(P), dated 25.3.1989.
e) “Controlling Officer” means an officer declared
as such for exercising supervision over the
traveling allowance claims of a civil servant;
f) “Day” means a calendar day beginning and
ending at midnight;
g) “Family” means a civil servant’s:
i) wife or wives, or husband as the case
may be;
ii) legitimate children and stepchildren
under 12 years of age;
iii) legitimate children and step-children
*(more than 12 years old but) not more
than 24 years old, if residing with and
wholly dependent upon him; and
iv) adopted child not more than 24 years old
subject to the following conditions:
(a) the civil servant has no legitimate or
step-child of his own;
(b) prior approval of the Government is
obtained for having adopted the
child;
(c) Government’s liability will be
restricted to one adopted child only;
(d) adopted child will cease to be a
member of the family if after his
adoption, the civil servant has a
*Added vide F.D’s. Notification No.FD/SRI-8-3/88(P) dated
25.03.1989.
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legitimate or step-child of his own;
and
(e) adopted child is residing with and is
wholly dependent upon him.
Explanation — A child not actually residing with a
civil servant but residing in the same station where the
headquarters of the civil servant is situated shall be
deemed to be residing with the civil servant.
h) “Finance Department” means the
Finance Department of the Government
of Punjab;
i) “Government” means the Government of Punjab;
j) “Head of Department” means any
authority whom Government may
declare to be Head of Department for
the purposes of these rules and includes
all secretaries to Government and
heads of attached departments;
k) “Head of Office” means any officer
designated as disbursing officer or any
other civil servant declared to be the
head of office by the competent
authority;
l) “Headquarters” of a civil servant is the
station which has been declared as
such by a competent authority or in the
absence of such a declaration, the
station where the records of his office
are kept;
m) “Local Authority” means a local council,
Municipal Corporation, municipal
committee, municipality, zila council,
tehsil council, union council, union
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committee, town committee, body of
port trustees or commissioners, or other
authority legally entitled to, or entrusted
by the Government with the control of
management of a municipal or local
fund;
n) “Month” means a month reckoned according to
the British Calendar;
o) “Pay” includes special pay, qualifications pay,
personal pay, and any other emoluments which
may be specially classed as pay by a
competent authority, and in case a re-employed
civil servant whose pension is not
wholly held in abeyance, pay includes the
pension drawn by him provided that if the total
of pay and pension exceeds the maximum of
the pay scale of the post held during
re-employment, the maximum pay of such
scale shall be deemed to be the pay;
p) “Public Conveyance” means a Railway train,
steamer, bus or other conveyance which plies
regularly on a given course for the conveyance
of passengers;
q) “Personal car” is a car registered in the name
of the civil servant or in the name of any
member of his family;
r) “Prescribed” means prescribed under these
rules; and
s) “Transfer” means the movement of a civil
servant from one headquarters station to
another such station either to take duties of a
new post or in consequence of a change in his
headquarters.
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1.6 Nature of traveling allowance — (1) Traveling allowance is
granted to a civil servant to cover the expenses which he incurs
in traveling in the interest of public service.
(2) A civil servant’s claim to traveling allowance shall be
regulated by the rules in force at the time the journey in respect
of which the claim is made, is undertaken.
1.7 Functions of controlling officers — A controlling officer in
order to ensure that traveling allowance is not turned into a
source of profit and that traveling is resorted to only when it is
necessary in the interest of public service may —
a) issue instructions limiting the extent of touring
to be done by a subordinate officer;
b) if the subordinate officer is in receipt of a
conveyance allowance or a permanent
traveling allowance and has done inadequate
touring may reduce the amount of such
permanent traveling allowance or conveyance
allowance; and
c) issue instructions to a subordinate civil servant
to regulate his touring in such a way as to
minimize unnecessarily large claims for
traveling allowance.
1.8 Signature of controlling officer on traveling allowance bill —
No bill for traveling allowance other than permanent traveling
allowance or conveyance allowance shall be paid, unless it is
signed or countersigned by the controlling officer.
1.9 Bar on delegation of duty of countersignature — Unless
expressly permitted by a competent authority, a controlling
officer may not delegate to a subordinate his duty of
countersignature.
1.10 Duties of controlling officer — Before signing or
countersigning a traveling allowance bill, the controlling officer
shall —
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a) scrutinize the necessity, frequency and
duration of journey and halts for which traveling
allowance is claimed, and disallow the whole or
any part of the traveling allowance claimed for
any journey or halt if he considers that a
journey or halt was unnecessary or unduly
protracted, or that a halt was of excessive
duration;
b) scrutinize carefully the distances entered in
traveling allowance bills and satisfy himself, by
maintaining proper check registers of bills
signed or countersigned by him, that a double
payment for one and the same journey is not
passed;
c) satisfy himself that, where the actual cost of
transporting personal effects, etc., is claimed
under these rules the scale on which such
personal effects were transported was
reasonable and disallow any claim which, in his
opinion, does not fulfill that condition;
d) exercise care that there is no evasion or
breach of the fundamental principle of traveling
allowance, viz., that the allowance is not to be
a source of profit;
e) observe any subsidiary rules or orders which a
competent authority may make for his
guidance;
f) judge on the circumstances of each case
whether the officer making the journey could or
could not have purchased a return ticket and to
allow traveling allowance accordingly when he
considers that the officer making the journey
could have purchased a return ticket; and
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(g) satisfy himself that the mileage allowance for
journeys by railways or steamer or other public
conveyance has been claimed at the rate
applicable to the class of accommodation
actually used.
1.11 Journey on duty connected with a local authority — When
a civil servant paid from the *(Provincial Consolidated Fund)
travels on duty connected with the affairs of a Local Authority
(for which the traveling allowance is payable from the Local
Fund), he should prepare a separate bill for such journeys but
should forward such bill with the bill for the same month, if any,
payable from Provincial Consolidated Fund, to the controlling
officer for the latter bill, who will scrutinize the bills, and forward
the bill payable by a local body to the local body concerned for
necessary action under the rules of the Local Fund.
1.12 Journeys for which traveling allowance may be drawn —
Traveling allowance may be drawn in respect of a journey
performed:
a) for the purpose of tour;
b) on transfer;
c) on joining a first appointment;
d) on retirement, suspension, dismissal or
termination of employment;
e) to attend a course of training or to appear at an
examination;
f) to give evidence in a court or to attend an
inquiry or conference;
g) to obtain or furnish medical advice or
treatment;
h) to attend a darbar or an official function;
i) in attendance on an incapacitated civil servant
or member of his family; and
j) **(for) any other purpose authorized by a
competent authority.
* The words “Provincial Revenues” were substituted with the words
“Provincial Consolidated Fund” vide F.D’s. Notification
No.FD/SRI-8-3/88(P) dated 25.03.1989.
** Added vide FD’s Notification No.FD/SRI-8-3/88(P) dated
25.3.1989.
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1.13 Journey within (*ten miles) 16-Kilometers — The pay of a
civil servant is supposed to include the cost of maintaining a
conveyance proper to his status, and, therefore, ordinarily he is
not to be paid any traveling allowance for journeys within (*ten
miles)16-Kilometers of his headquarters, nor is he to be paid for
journeys from his residence to his office. A competent authority
may, however, sanction a monthly conveyance allowance to a
civil servant under the following circumstances:
i) when he does intensive touring within (*ten
miles)16-Kilometers of his headquarters; or
ii) when on account of shortage of residential
accommodation in a particular locality, **(he)
has to reside at a considerable distance from
his office.
1.14 Conveyance allowance — Conveyance allowance is of two
kinds:
i) that sanctioned on the condition that a
particular type of conveyance will be maintained
by the civil servants;
ii) that sanctioned without any such condition
being imposed.
1.15 Conveyance allowance during leave or joining time — (1)
Conveyance allowance falling under rule 1.14(i) may be drawn
only for the period the required conveyance is actually
maintained on a certificate being furnished by the officer
concerned that this requirement has, in fact, been met.
Such a conveyance allowance may be drawn during leave
or joining time at full rates, if the conveyance in question is an
animal or an animal driven vehicle and at half rates, in case of
any other conveyance:
______________________________________________
* The words ‘ten miles’ were deleted vide FD’s notification No.FD/SRI-8-3/88(P), dated
25.3.1989
** The words ‘a Government servant’ were substituted with the word ‘he’ vide FD’s Notification
No.FD/SRI-8-3/88(P), dated 25.3.1989
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Provided that the post held by the civil servant immediately prior
to the leave or joining time carried the allowance:
Provided further that the conveyance is actually
maintained by the civil servant during the leave or joining time,
as the case may be.
(2) Conveyance allowance falling under Rule 1.14(ii) will
be admissible only for the period during which the civil servant
held the post to which the conveyance allowance is attached
and will not be admissible during leave or joining time.
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CHAPTER II
TRAVELING ALLOWANCE FOR JOURNEYS ON TOUR
SECTION I
GENERAL
2.1 Definition of tour — A civil servant is on tour when he is
absent on duty from his headquarters, either within or, with
proper sanction, beyond his sphere of duty.
2.2 In doubtful cases, a competent authority may decide
whether an absence from headquarters, whether in a particular
case or in any specified class of cases, is absence on duty for
the purposes of rule 2.1
Note — When power is exercised under this rule a copy of
the sanction briefly giving the grounds of sanction should be
sent to the audit officer concerned.
2.3 Civil servants who are not entitled to traveling allowance
for journeys on tour — Where a competent authority has
declared that the pay of a particular civil servant or class of civil
servants has been so fixed as to compensate him or them for
the cost of all journeys, other than journeys by rail or steamer
within the civil servant’s sphere of duty, such a civil servant may
not draw traveling allowance for such journeys though he may
draw mileage allowance for journey by rail or steamer.
Such civil servant or servants may, however, draw
traveling allowance calculated under the ordinary rules for the
entire journey, including such part of it as is within his sphere of
duty, when traveling with proper sanction beyond his or their
sphere of duty.
2.4 Distance to be traveled before traveling allowance is
admissible — Traveling allowance may not be drawn for any
journey during which a civil servant does not reach a point
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outside the radius of (*ten miles)16-Kilometers from his headquarters.
The radius of (*ten miles)16-Kilometers will be calculated
with reference to the nearest practical route.
2.5 Kinds of traveling allowance — The following are the
different kinds of traveling allowance, which may be drawn by
civil servants for journeys on tour:-
(a) Permanent traveling allowance;
(b) Mileage and daily allowances.
2.6 Permanent traveling allowance — A permanent monthly
traveling allowance may be granted by a competent authority to
any civil servant whose duties require him to travel extensively.
Such an allowance is granted in lieu of all other forms of
traveling allowance for journeys within the civil Servant’s sphere
of duty and is drawn all the year round, whether the civil servant
is absent from his headquarters or not.
2.7 A permanent traveling allowance may be sanctioned on
condition that a particular conveyance is maintained or without
the imposition of any such condition.
2.8 Admissibility of permanent traveling allowance — In
case a permanent traveling allowance is sanctioned subject to
the condition that a conveyance is maintained, it may be drawn
only for the period for which it is certified by the civil servant
concerned that a conveyance was in fact maintained by him.
Such allowance may be drawn during leave or joining time
at full rates, if the conveyance in question is an animal or an
animal driven vehicle, and at half rates, in case of any other
conveyance:
Provided that the post held by the civil servant
immediately prior to the leave or joining time carried the
allowance:
__________________________________________________
* The words ‘ten miles’ were deleted vide FD’s notification No.FD/SRI-8-3/88(P), dated
25.3.1989
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Provided further that the conveyance is actually
maintained by the civil servant during the leave or joining time,
as the case may be.
2.9 Permanent traveling allowance which is sanctioned
without imposition of any condition as to the maintenance of a
conveyance is admissible only for the period during which the
charge of a post to which it is attached is held, and is not
admissible during leave or joining time.
2.10 A civil servant deputed to undergo a course of training
may draw a conveyance allowance or permanent traveling
allowance for maintaining a conveyance during the course of
training, provided he actually maintains the conveyance and the
authority sanctioning the deputation is satisfied that on expiry of
the training he is likely to return to the post to which the
allowance is attached.
2.11 Permanent traveling allowance for two or more posts
— When a civil servant holds, either substantively or in an
officiating capacity, two or more posts, to each of which a
permanent traveling allowance is attached, he may be granted
such permanent traveling allowance, not exceeding the total of
the permanent allowances attached to such posts, as the
competent authority may consider to be necessary in order to
reimburse him for the traveling expenses which he has to incur.
2.12 Permanent traveling allowance to cover cost of all
journeys within sphere of duty — Permanent traveling
allowance is intended to cover the cost of all journeys within the
sphere of duty of the civil servant, who draws it, and such civil
servant may not draw any other traveling allowance in addition
to the permanent traveling allowance for any such journey. If,
however, the civil servant travels outside the sphere of his duty,
he may draw ordinary traveling allowance for such journeys in
addition to permanent traveling allowance.
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*2.13 Grades of Civil Servants for the purpose of mile-age
and daily allowance
For the purpose of calculating daily allowance and
mileage allowance civil servants are divided into the following
grades :-
(a) Civil servants in BPS-17 and above First
Grade
(b) Civil servants in BPS-11 – 16 Second
Grade
(c) Civil servants in BPS-3 to 10 Third
Grade
(d) Civil servants in BPS-1 to 2 Fourth
Grade
2.14 Determination of grade of civil servants in transit — (1)
A civil servant in transit from one post to another ranks in the
grade to which the holding of the lower of the two posts would
entitle him.
(2) If the initial order of transfer is modified while the civil
servant is in transit, his traveling allowance shall be regulated in
accordance with the initial or the final orders of transfer,
whichever entitles him to rank in the lower grade; provided that
if the initial order entitled him to traveling allowance in a higher
grade, he may be allowed to claim traveling allowance
admissible according to that grade on his certifying that he
actually traveled by the mode of conveyance of the class
admissible to an officer of the higher grade.
2.15 Grade of part-time civil servants — A civil servant whose
whole time is not retained for the public service or who is
remunerated wholly or partly by fees, ranks in such grade as a
competent authority may declare.
*Substituted vide FD’s Notification No.FD/SRI-8-11/83 dated
20.01.2003.
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2.16 Revision of traveling allowance due to retrospective
promotion or reversion — The traveling allowance of a civil
servant who, is promoted or reverted or is granted an increased
rate of pay with retrospective effect, should not be revised in
respect of the period intervening between the date of promotion,
reversion (*or increase in pay) and that on which it is ordered,
except when the promotion, or reversion or increase in **pay
implies a change of duties. In the case of traveling allowance
bills audited before the order is issued, the audit officer should
be guided by the facts known officially at the time of the audit,
but, in the case of traveling allowance bills not presented or
audited before the promotion is ordered, the audit officer should
recognize the retrospective effect of the order.
2.17 When a civil servant is permitted for his own convenience
to perform his duties at a station other than his headquarters, he
is not entitled to draw any traveling allowance for the journeys to
or daily allowance for halts at such station. A competent
authority may decide what should be considered to be the place
of duty of a civil servant for the purposes of these rules.
2.18 Higher rate of mileage and daily allowance — The rate
admissible for road mileage and daily allowance shall be 125
per cent of the rate admissible for road mileage under section II,
and daily allowance under section III, respectively of this
chapter, if the journey is performed in the following areas:-
(1) Area formerly known as excluded area of Dera
Ghazi Khan district.
(2) Bhangikhel area in Mianwali district.
(3) (i) Patwari’s circles, Islamgarh, Chah Skheer
and Khairgarh of Islamgarh Qanungo
circle in Rahim Yar Khan district.
* Added vide FD’s Notification No.FD/SRI-8-3/88(P), dated
25.3.1989.
**The word “salary” was substituted with the word “pay” vide F.D’s.
Notification No.FD/SRI-8-3/88(P) dated 25.03.1989.
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(ii) Patwari’s circles, Phoolra, Marote and
Jamsar of Marote Qanungo circle in
Bahawalnagar district.
(iii) Patwari’s circles, Ladamar, Maujgarh,
Dingarh and Channanpir of Channanpir
Qanungo circles and Derawar, Bijnote
and Rukanpur of Derawar Qanungo circle
in sub-tehsil Channanpir of Bahawalpur
district
(iv) Patwari’s circles, Nawankot and Meerana
of Islamgarh Qanungo circle in sub-tehsil
Islamgarh of Bahawalpur district.
2.19 Competent authority may prescribe higher rates of
traveling allowance for expensive localities — A competent
authority may prescribe a higher rate of daily allowance and
mileage for a particular class of civil servants or generally for
traveling in particularly expensive area, or for any other special
reasons to be recorded in writing.
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SECTION II
MILEAGE ALLOWANCE
2.20 Definition and principles of calculation — A mileage
allowance is an allowance calculated on the distance traveled,
which is given to meet the cost of a particular journey, and is
governed by the following principles:
(a) for the purpose of calculating mileage
allowance, a journey between two places shall
be deemed to have been performed by the
shortest of two or more practicable routes or by
the cheapest of such routes as may be equally
short;
(b) the shortest route is that by which the traveler
can most speedily reach his destination by the
ordinary modes of traveling. In case of doubt, a
competent authority may decide which shall be
regarded as the shortest of two or more routes;
(c) if a civil servant travels by a route, which is not
the shortest, but is cheaper than the shortest,
his mileage allowance should be calculated on
the route actually used.
2.21 Deleted
2.22 Different rates for different classes of journeys —
Mileage allowance is differently calculated according as the
journey is, or could be, performed by railway, by sea or river
steamer, by road or by air.
The following are the authorized modes of travel:
(1) Rail;
(2) Sea or river steamer;
(3) Road:
(i) Car;
(ii) Taxi;
(iii) Passenger bus;
(iv) Motor cycle;
(v) Cycle or on foot;
(vi) On animal back or in an animal driven
carriage;
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(4) Air.
*2.23 Mileage allowance for journeys by railway;
For the purpose of calculating mileage allowance the
civil servants, when traveling by rail shall he entitled to
accommodation according to the following scales :-
(a) Civil servants in BS-17 and above Accommodation
of the highest
class by whatever
name it be called.
(b) Civil servants in BS-11 to 16 First Class
(Sleeper)
accommodation.
If traveling
on a line
which does
not provide st
Class (sleeper)
the next
lower Class.
(c) Civil servants in BS-3 to 10 First Class (Sitter)
accommodation
if traveling on
line which
provides no 1st
Class (Sitter)
accommodation,
the next lower
class.
(d) Civil servants in BS-1 to 2 Lowest class by
whatever name
be it called.
*Substituted vide FD’s Notification No.FD/SRI-8-11/83, dated
20.01.2003.
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2.24 The mileage allowance for a journey by Railway
admissible to a civil servant is the fare actually paid for the
journey in a class of accommodation to which he is entitled or in
a lower class:
Provided that a civil servant drawing pay exceeding
**(Rs.4,660) per mensum may draw for any journey or part of a
journey by rail in respect of which he certifies that he took a
private servant with him, an additional 2nd class fare.
Note (1)– A civil servant who reserves his seat in a train
for official business but subsequently, due to an unexpected
change in programme, gets the reservation cancelled, may be
allowed reimbursement of the reservation fee and any
deduction made by railway authorities before refunding the price
of the tickets out of contingencies provided that it is certified by
the controlling officer that:
(i) cancellation was unavoidable and in the public
interest; and
(ii) the booking was cancelled at the earliest
opportunity.
Note (2)– The provisions contained in note (1) shall
mutatis mutandis apply where a civil servant, on his transfer,
reserves his seat but due to unexpected change in the
programme, gets the reservation cancelled. The said provision
shall apply and the concession of reimbursement shall be
admissible also in the case of cancellation of the reservation of
seats for the members of the family of the civil servant; provided
that the reservation of seats for the members of family was
made along with the reservation of the seat for the civil servant
concerned.
**The word and figure “Rs.1750” was substituted with the word and
figure “Rs.4660” vide F.D’s. Notification No.FD/SRI-8-3/88(P) dated
25.03.1989.
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Note (3)– Reservation charges and airport embarkation
fee, if actually paid by a civil servant are included in the term
“the amount actually paid” in rule 2.24.
2.25 A civil servant is required to travel by the class of
accommodation for which traveling allowance is admissible to
him, but if for any reason he or any other person for whom
traveling allowance can be claimed under these rules, travels in
a lower class of accommodation, he shall be entitled to the fare
of the class of accommodation actually used.
2.26 When through booking involves the payment for part of
journey of rates for accommodation for a higher class than that
to which the civil servant concerned is entitled, the civil servant
may draw mileage allowance based on the higher rates for that
part of the journey.
2.27 Mileage allowance for journey by sea or by river steamer
— For the purpose of calculating mileage allowance by sea or
river steamer civil servants are entitled to the class of
accommodation according to the following scale:
(a) A civil servant of Highest Class
the First Grade.
(b) A civil servant of If there be two
the Second Grade classes only on
the steamer, the
higher class, and
if there be more
than two classes,
the second class.
(c) A civil servant of (i) If there be
the Third Grade. two classes only on the
steamer, the lower
class.
(ii) If there be
three classes,
the second class.
(iii) If there be
Compendium 2008 TA Rules
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four classes,
third class.
(d) A civil servant Lowest class.
of the Fourth Grade.
2.28 The mileage allowance for journeys by sea or river
steamer, admissible to a civil servant is the amount actually
paid, exclusive of diet, for traveling in the class of
accommodation to which he is entitled.
2.29 If owing to the arrangements of classes on a steamer, the
provisions of rule 2.27, if strictly construed, involve hardship, a
competent authority may, in respect of particular journey or
journeys generally, decide to what class of accommodation a
civil servant is entitled, and when so deciding, may direct
whether the civil servant should be granted the full or part allowance
admissible for the higher class in which he is permitted to
travel.
2.30 Mileage allowance for journeys by road — For journeys
by road mileage allowance is admissible at the following rates
according to the different modes of travel:
*(a) Personal car, or by Rs.**5.00 per
engaging a full taxi or kilometer.
any other means of public
transport.
Note (1)– Civil servants of the Second Grade are
ordinarily not expected to perform journeys by motor car and no
bill for a journey under this clause by such an officer shall be
paid unless the controlling officer certifies in each case that it
was absolutely necessary in the public interest that the journey
should have been performed in a motor car.
*Clause (a) was substituted vide F.D’s. Notification No.FD/-
SRI-8-3/88(P) dated 25.03.1989.
**In clause (a) for the figure ‘3’, figure ‘5’ was substituted vide
circular letter No. FD.PC-2-1/2005, dated 16.07.2005.
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Note (2)– Where a Government vehicle is provided for use
by and made available to civil servant he shall not be entitled to
any road mileage.
Note (3)– A taxi, for the purpose of this rule, means a
motor vehicle plying on hire and authorized to carry not more
than eight persons.
Note (4)– This facility is not admissible to civil servants of
the Third and Fourth Grades.
(b) Borrowed car — A civil servant traveling in a
borrowed motor car may charge mileage allowance
at the rate of 60 paisa per kilometer if he incurs the
cost of propulsion himself. In the bill claiming the
traveling allowance in such a case, the civil servant
should give the number of the car and the name and
occupation of its owner and record a certificate to the
effect that he paid the cost of propulsion himself.
(Mileage allowance
is admissible
(c) Motor-cycle, scooter * Re 2.00 per
or auto-cycle. kilometer.
(d) Bicycle, animal back **Rs.1.00 per
or on foot. kilometer.
(e) Public transport plying for hire on single seat basis:
i) For civil servants in *** Rs.1.00 per
BPS-7 and above. kilometer.
ii) for civil servants in * Rs.1.00 per
BPS-6 and below. kilometer.
(f) Animal drawn carriage. 40 paisa per
kilometer.)
Subject to the provisions of **(rule 2.32) these rates shall
be admissible from the residence at headquarters to the
residence at the temporary place of duty of the civil servant.
* Rates revised vide FD’s circular letter No.FD.PC.2-1/2005, dated 16.7.2005.
Compendium 2008 TA Rules
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Note (1)– The term personal car means a car as defined
in rule 1.5(q) of these rules.
Note (2)– Where two or more civil servants travel in the
same conveyance, only that officer who either owns the
conveyance or has hired it may draw mileage and daily
allowance, while others may draw only daily allowance. A note
showing the circumstances of such a journey should be made
on the traveling allowance bill of each such officer.
Note (3)– Where a civil servant, while traveling on duty, is
required to pay and pays toll, he shall be entitled to recover the
amount in addition to the mileage allowance admissible to him.
Note (4)– Mileage allowance shall be admissible from the
residence of the civil servant to the railway station or the airport,
or the sea/river port, as the case may be, at his headquarters
and from the Railway station *or the bus stop or the airport, or
the sea/river port to the place of his temporary residence at the
out-station.
**(Note (5) Civil Servants of the First Grade, who are
entitled to travel by air, or by railway accommodation of the
highest class, or by personal or borrowed car or by engaging a
full taxi, shall also be entitled to travel by air-conditioned public
transport and to charge actual fare as mileage allowance.)
Instruction (1) — Vouchers should be attached to every
traveling allowance bill presented for payment particularly in
respect of claims for hiring a whole vehicle but where vouchers
cannot be obtained, the controlling officer should certify that to
the best of his knowledge the claim is correct. But when the
whole conveyance is hired a voucher should ordinarily be
required.
**Rule 2.32 was deleted vide F.D’s No.FD/SRI- 8-8/87 dated
02.05.1989. For original version see Sr.No.6, page 89.
***Rates revised through Pay Revision Rules, 2005 (FD.PC.2-1/2005,
dated:16.7.2005)
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A voucher should be attached to every traveling allowance
bill in respect of claim for hiring a whole taxi. However a voucher
will not be required in the case of a journey between the
residence at the headquarters and the residence at the
temporary place of duty, and vice versa.
Instruction (2) — The nature of the conveyance used
should be certified on the traveling allowance bill.
Instruction (3) — All controlling officers should maintain in
their office a record of rates of hire of conveyances of all kinds
within the tract in which the civil servants subject to their control
ordinarily travel.
Instruction (4) — Heads of Departments are not required to
attach the vouchers to their traveling allowance bills, but should
certify that the amount claimed was actually paid by them.
_____________________________________________
* After the word railway station, the words ‘or the bus stop’ were
inserted vide Notification No.FD.SRI-8-11/83 dated 20.07.1991.
** Added vide FD’s Notification No.FD.SRI-8-3/88(P) dated
25.03.1989.
Compendium 2008 TA Rules
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2.31 Fractions of (*mile) kilometer to be omitted — In calculating
mileage allowance for journeys by road, fractions of a (*mile)
kilometer should be omitted from the total of the amount claimed
for a complete journey but not from the various items which
make up the complete journey.
Explanation — Each complete journey on tour ends when
the civil servant returns to headquarters or to a place in which
his headquarters is situated, whether he halts there or not.
2.32 Deleted vide Notification No. FD SRI-8-8/87 dated
02.05.1989.
2.33 Air travel — For purposes of these rules, travel by air
means journeys performed in the machines of public air
transport companies regularly plying for hire. It does not include
journeys performed in private aeroplanes or air taxis.
**2.34 Only civil servants in BS-17 and above and any other
officer authorized by competent authority to travel by air may
draw mileage allowance equal to the fare charged for the air
journey.
Note (1) — Civil servants in BS-17 and above shall be
entitled to travel by economy class when undertaking journey
within the country or abroad.
***(Provided that Civil Servants in BS-22 when traveling
outside the country on tour/official duty shall be entitled to travel
by business class.)
__________________________________________________
* The word ‘mile’ was deleted vide Notification No.FD.SRI.8-3/88(P), dated 25.3.1989.
** Rule 2.34 and Note (1) below the said rule substituted vide Notification No.FD.SRI.8-11/83,
dated 20.1.2003.
*** Substituted vide Notification No.FD.SRI.8-1/90, dated 7.6.1990.
Compendium 2008 TA Rules
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Note (2) — Wherever available a return ticket at reduced
rates should always be purchased when an officer expects to
perform the return journey by air within the period for which a
return ticket is valid.
Note (3) — The provisions of the notes below Rule 2.24
also apply in case of air journeys.
*(Note (4) — Airport embarkation fee, where charged, is
included in the term “the fare charged for the air-journey”.)
**(Instructions.
i) The cost of air tickets for travel to other countries
should be drawn as advance by the administrative
departments or the organizations concerned who
should purchase the tickets. The PIA should be paid
through a cheque issued by the Accountant General,
Punjab, or by the concerned organization/agency.
The cheque should be accompanied by ‘A’ form duly
completed.
ii) In a case where a person has been allowed by the
Finance Department to travel by an airline other than
PIA, or where the services of a travel agent are
unavoidable, cheques should be issued in favour of
the travel agent.
iii) The advance for travel abroad in connection with
training at the Pakistan Administrative Staff College,
National Defence College, National Institute of Public
Administration or other training institutions may be
drawn and paid to the head of institution who should
arrange to purchase the air tickets in accordance
with the procedure laid down in these instructions.
iv) The PIA has been asked by the Finance Ministry to
make air tickets non-transferable by & non-refundable to
_______________________________
* Added vide F.D’s. Notification No.FD/SRI-8-3/88(P) dated
25.03.1989.
**Added vide F.D’s. Notification No.FD/SRI-8-3/88(P) dated
25.03.1989
a passenger. In case of a change in the journey, the
refund will be made to the administrative department
or the organization.
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31
v) In case where a person is entitled to travel by
economy class, if the period of stay abroad permits
and if a facility to a destination is available, only
excursion tickets, by whatever name called, should
be purchased.
vi) Used tickets should be attached to the adjustment
T.A. bills. Reasons for failure to do so should be
recorded on T.A. bills by the controlling officer of the
officer concerned.)
2.35 Mileage allowance for a civil servant not authorized to
travel by air — A civil servant who is not authorized to travel by
air but performs a journey by air can draw (i) traveling allowance
that would have been admissible to him under Rule 2.34 if he
had been authorized to travel by air, or allowance for a journey
by rail, road, or steamer, whichever is less.
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SECTION III
DAILY ALLOWANCE
2.36 Daily allowance — (1) A daily allowance is uniform
allowance for each day of absence from headquarters which is
intended to cover the extra daily expenditure incurred by a civil
servant in consequence of such absence.
(2) A day is to be reckoned from midnight.
(3) *Daily allowance will be admissible at full rate when
during the absence from headquarters a night is
spent while being on tour.
(4) **Daily allowance will be admissible at half rate when
the absence from headquarters is for more than 4
hours but no night intervenes the said absence.
(5) A part of day less than ***4 hours is to be ignored for
the purposes of daily allowance.
(6) Deleted vide letter No FD/SRI-8-8/87 dated 25.08.-
1988. (Previous version is available at serial No.9,
page 90).
(7) Notwithstanding anything to the contrary contained
in sub-rules (3), (4) and (5), an officer availing
H.O.R. facilities will be entitled to draw for journey
days daily allowance at full rate for a complete day
and at half the rate for a half day or less.
__________________________________________________
* Substituted for the words ‘A part of the day at the commencement or
end of the tour is to be reckoned as a full day if it is 8 hours or more,
and half day if is less than 8 hours but more than 2 hours’, vide
Notification No. FD.SR1-8-11/83 dated 03.04.1995.
** Substituted vide F.D’s. Notification No.FD.SRI-8-11/83 dated
03.04.1995 for the words ‘Daily allowance at half rate will be
admissible for half day’.
*** Figure ‘2’ was substituted for the figure‘4’ vide Notification No.
FD.SR1-8-11/83 dated 03.04.1995.
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2.37 *(i) Rates of daily allowance — The rates of daily allowance
shall be as follows:
BPS Special Ordinary
Rs. Rs.
i) 1to 4 200 125
ii) 5 to 11 220 155
iii) 12 to 16 365 280
iv) 17 to 18 640 500
v) 19 to 20 825 600
vi) 21 to 22 1000 700
**(ii) A civil servant in BS-20 and above and
Secretary to Government who stays in a hotel,
guest house, inspection bungalow or a
residential club, shall in addition to the above
daily allowance, be allowed reimbursement of
actual single room rent including taxes/duties
and service charges relating to room rent
subject to production of receipts/vouchers up to
the following maximum per day:
a) Localities where special 3 times the
amount of
daily allowance special daily
is admissible allowance
b) Localities where ordinary One and a
half times
daily allowance the amount of daily
is admissible allowance.
*** (iii) A civil servant (other than in BS-20 and
above and secretary to Government) who
stays in a Government rest house, guest
house, lodge or a residential club shall be
__________________________________________________
* New rates have been revised through Pay Revision Notification
No.FD.PC.2-1/2005, dated 16.07.2005.
** Substituted vide Notification No.FD.SRI.8-8/87, dated 10.4.1991.
***Substituted vide Notification No. FD.SR1-8-8/87 dated 10th April
1991.
Compendium 2008 TA Rules
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allowed the actual room rent up to the
maximum per day as given in sub-rule(ii)
above. Such a civil servant shall also be
allowed reimbursement of actual single room
rent, including taxes, duties and service
charges relating to room rent, subject to same
maximum per day, on stay in a hotel at
Divisional Headquarters only.
*(iv) The provincial civil servants while traveling
outside the Province be allowed reimbursement
of room rent charges subject to the
same maximum as given in sub-rule (ii) above
in respect of stay in a hotel besides guest/rest
houses, lodges, inspection bungalows and
residential clubs.
Note (1)– Special rate of daily allowance shall be
admissible at Hyderabad, Islamabad, Karachi, Lahore, Faisalabad,
Multan, Peshawar, Quetta and Rawalpindi, Muzaffarabad
and Mirpur AJ&K.
Note (2)– For the purpose of calculating the amount of
daily allowance the period of absence from headquarters shall
commence from the time of departure of the civil servant from
his office or residence, as the case may be, till the time of return
to his office or residence, as the case may be.
Note (3)– The rate of daily allowance of civil servant who
spent part of a day in one locality and part in a locality for which
a different rate of daily allowance is admissible should be
determined according to the place where he spent the major
part of such day.
This principle will also apply in the case of the incomplete
days at the beginning and end of a tour, and a civil servant will
be entitled to daily allowance at the higher rate fixed for a
locality if his halt at that place was more than half of the period
of the incomplete day in question.
*Substituted vide Notification No.FD/SRI-8-1/82, dated 26.03.1986.
Compendium 2008 TA Rules
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2.38 Period for which daily allowance may be drawn — Daily
allowance may be drawn for the entire period of absence from
headquarters, i.e., for the time spent on a journey, a halt, on
tour or on a holiday occurring during a tour.
Note (1)– A civil servant who takes casual leave when on
tour is not entitled to draw daily allowance during such leave.
Note (2)– A civil servant who takes casual leave
immediately on the conclusion of temporary duty will draw daily
allowance for the day of departure from the out-station to which
he would have been entitled had he not proceeded on casual
leave.
Note (3)– A civil servant who during the course of his tour
returns temporarily to headquarters on Friday or a public holiday
to attend to his private business is not entitled to draw daily
allowance for the day or days spent at headquarters.
2.39 Maximum period for which daily allowance is admissible —
(1) Daily allowance may not be drawn for a continuous halt of
more than ten days at any one place:
Provided that a competent authority may, if it is satisfied
that prolonged halts are necessary in the interest of the public
service, grant general or individual exemptions from the
operation of this rule, on such conditions including reduction in
the amount or rate of daily allowance, as it thinks fit.
Note (1) — In granting exemptions from the operation of
this rule the competent authority may impose such conditions as
it thinks fit. One such condition is the reduction in the amount of
the daily allowance that may be drawn and the principle
underlying this reduction is that the expense incurred by a civil
servant in respect of a halt at an out-station ordinarily decreases
in proportion to the length of his stay at that station. This
principle should be borne in mind by the authorities to whom
powers, under this rule have been delegated and the rate of
daily allowance should be suitably reduced after the first ten
days in all cases except those which present very special
Compendium 2008 TA Rules
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features. Cases in which special treatment can be justified will
be generally those in which the halt of a civil servant at an
out-station is of uncertain duration which makes it impossible for
him to arrange for more permanent and cheaper
accommodation.
Note (2)– Casual leave taken during tour may be excluded
in computing the period of ten days referred to in this rule.
2.40 For the purposes of these rules —
(a) After a continuous halt of ten days’ duration,
the halting place shall be regarded as the
Government servant’s temporary headquarters.
(b) A halt is continuous unless terminated by an
absence on duty at a distance from the halting
place exceeding (*ten miles) 16 Kilometers for
a period of not less than three nights:
Provided that when a civil servant returns to his
headquarters, the halt is terminated, even though the return be
for less than three nights.
__________________________________________________
* The words “ten miles/” were deleted vide Notification
No.FD/SRI-8-3/88(P) dated 25.03.1989.
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CHAPTER III
TRAVELING ALLOWANCE FOR JOURNEYS ON
TRANSFER
3.1 General conditions of admissibility — Traveling allowance
may not be drawn under this chapter by a civil servant on
transfer from one station to another unless he is transferred for
the public convenience and is entitled to pay during the period
occupied by the journey. A transfer at his own request should
not be treated, as a transfer for the public convenience unless
the authority sanctioning the transfer, for special reasons which
should be recorded, otherwise directs.
3.2 When a civil servant is transferred otherwise than for the
Public convenience, a copy of the order of transfer shall be sent
to the audit officer with an endorsement stating the reasons for
the transfer. In the absence of such an endorsement the audit
officer shall assume that the civil servant has been transferred,
for the public convenience. In the case of subordinate civil
servant a certificate from the head of the office may be accepted
in lieu of the copy of the order referred to above.
3.3 A competent authority may depute a civil servant on duty
outside his headquarters and order him to reside at a temporary
headquarters for a period not exceeding three months. In such
circumstances traveling allowance as on transfer will not be
admissible and the civil servant in question will only draw
traveling allowance as on tour.
3.4 Elements of traveling allowance on transfer —
Traveling allowance for a journey on transfer is meant to cover
—
(a) the cost of transportation of the civil servant
and his family;
(b) expenditure incidental to the traveling of the
civil servant and his family;
(c) transportation cost of the personal effects of
the civil servant and his family; and
Compendium 2008 TA Rules
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(d) in certain cases the cost of the transportation
of conveyance or conveyances of a civil
servant.
3.5 Traveling allowance will be admissible in respect of all
items of expenditure specified in rule 3.4 provided that the
transportation in question took place not earlier than one month
and not later than six months of the date on which the civil
servant took over charge of the new post.
3.6 Traveling allowance for journeys on transfer includes —
(a) mileage allowance for the civil servant and his
family to cover the cost of their transportation;
(b) cost of transportation of the personal effects of
the civil servant subject to certain limits; and
(c) cost of moving motor car or other conveyance
under certain circumstances.
3.7 “Mileage allowance and transfer grant” — Civil servants
shall be granted the following —
(a) Mileage allowance —
* (i) In the case of a journey by rail, mileage
allowance for himself and for each
member of his family equal to the fare
actually paid for journey in a class of
accommodation to which he is entitled or
in a lower class.
(ii) In the case of journey by modes other
than rail, one full mileage allowance for
himself and one full mileage allowance
for each member of his family above 12
years of age and one-half of mileage
allowance for every child above the age
of 12 months but below 12 years, at the
rate to which he is entitled while on tour:
Provided that where mileage is charged
for journey by personal car or taxi, only a
single mileage will be admissible.
______________________________________________
* Substituted vide F.D’s. Notification No.FD/SRI-8-3/88(P), dated
25.03.1989.
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(b) Transfer grant —
Civil Servant One months pay (*subject
possessing a to a maximum of Rs.4000/-)
family
Civil servant Half months pay
not possessing a (** subject to a
family maximum of Rs.2000)
*** Provided that if the civil servant is
transferred within the same district he will not
be entitled to receive the transfer grant. In that
case he will instead draw two fares of the class
of accommodation to which he is entitled in the
case of journey by rail, and double the mileage
allowance in the case of journey by modes
other than rail.
Explanation — Deleted vide No.FD SRI-8-2/86 dated
03.08.1986.
3.8 Subject to the provision of rule 3.13 a civil servant is
entitled under clause (b) of rule 3.6 to the cost of transportation
of his personal effects not exceeding the following maxima:
Grades of Civil If possessing If not possessing
servants. a family. a family.
Maunds Kg. Maunds Kg.
Grade I 120 4500 60 2250
Grade II 80 3000 40 1500
Grade III 40 1500 20 750
Grade IV 15 560 10 375
Note — Both husband and wife would be entitled to
transfer grant and charges for transportation of personal effects
in case both are civil servants and are transferred from one
station to a common destination. The wife would, however, be
Compendium 2008 TA Rules
40
required to certify that the weight of personal effects for which
transportation charges have been claimed by her was in excess
of the limits up to which it was admissible to her husband under
these rules.
*3.9 Subject to the provisions of rules 3.14 & 3.15, a civil servant
entitled under clause (c) of rule 3.6 to draw the cost of moving
motor car or other conveyance, may draw the actual cost of
transportation by (**rail or steamer) any means of transport at a
cost not exceeding the expenditure for E.V.K. transport}, at
owner’s risk of conveyance at the following scale:
Grade of the
civil servant. Conveyance which he may transport.
First Two horses, and in addition a motor car or a
carriage or motor cycle or an ordinary cycle.
Second A horse, and in addition a motor car or carriage
or motorcycle or an ordinary cycle.
Third A horse or a motor cycle or an ordinary cycle.
Fourth An ordinary cycle.
3.10 For the purposes of these rules, the actual physical weight
of personal effects carried by steamer should be taken into
account, and not the theoretical weight as arrived at by the
shipping companies according to their own formula for
calculating the charge.
3.11 Subject to the prescribed maximum number of
maunds/kilograms, a civil servant may draw the actual cost of
transporting personal effects to his new station from a place in
Pakistan other than his old station (e.g. from a place where they
are purchased en route, or have been left on the occasion of his
previous transfer) or from his old station to a place in Pakistan
other than his new station, provided that the total amount which
*Substituted vide F.D’s. Notification No.FD/SRI-8-3/88(P) dated
25.03.1989.
** Substituted vide Notification No. FD.SR1-8-11/83 dated
03.04.1995.
Compendium 2008 TA Rules
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he may draw for transporting personal effects shall not exceed
the amount which would have been admissible had all his
personal effects been transported from his old to the new station
direct.
3.12 Motor cars and other conveyances shall be deemed a part
of personal effect for the purposes of *(these rules) in all cases
where a civil servant is not entitled to traveling allowance for
their transport under rule 3.9.
3.13 Cost of carriage of personal effects up to the maximum
limits as in rule 3.8 shall be allowed at the rate of ** Rs.0.008 per
km per kg from the residence of the civil servant at the old
station to his residence at the new station, irrespective of the
mode by which personal effects are carried (it will not be
necessary to call for receipts in support of the claim of cost of
transportation of personal effects).
Note — Civil servant claiming the cost of transporting
personal effects is required inter alia —
(1) to render a certificate to the effect that the actual
expenses incurred are not less than the amount
claimed; and
(2) to indicate, in that certificate, the weight of personal
effects actually carried and the amount actually paid
for their transport.
The controlling officer has also to exercise the usual scrutiny of
the claim.
3.14 In the case of transportation of motor car, the cost of
transporting a driver or cleaner and in the case of transportation
of horses, cost of transportation of syce may be drawn.
3.15 When a civil servant transports his motor car or motor
cycle, horse, or horse and carriage by road between, stations
*The words “this rule” were substituted by the words “these rules” vide
F.D’s. Notification No.FD/SRI-8-3/88(P) dated 25.03.1989.
**Substituted vide Notification No.FD/SRI-8-11/83 dated 03.04.1995.
Compendium 2008 TA Rules
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connected by rail or steamer or partly by rail and partly by
steamer, he may draw an allowance of *Rs. 1.20 per kilometer
in respect of motor car and *40 paisa per kilometer in respect of
a motor cycle/scooter):
Provided that if the civil servant or a member of his family
travels by the conveyance, he may draw mileage allowance as
for journey on tour and no additional allowance under this rule
will be admissible.
3.16 Procedural matters –A civil servant who claims higher
traveling allowance on the ground that members of his family
accompanied him on transfer must support his claim by a
certificate showing the number and relationship of the said
members.
3.17 Civil servant taking over charge or handing over charge at
a place other than his headquarters — A civil servant transferred
from one post to another who is permitted to hand over charge
of his post or to take over the charge of the new post at a place
other than the headquarters is entitled to —
(i) traveling allowance as on tour for the journey
to the place of taking over or handing over and
also for the journey from such a place to his
new headquarters;
(ii) traveling allowance as on transfer, except his
own mileage allowance for the journeys from
his old headquarters to the new headquarters.
3.18 Deputation for training — A civil servant who, in
consequence of his transfer or deputation on a course of
training, in which traveling allowance as on transfer is
admissible, is obliged to send his family to a station other than
his new headquarters or place of training, may draw traveling
allowance for his family to that other station, subject to the
condition that it does not exceed the traveling allowance which
*Substituted for the words and figures ‘60 paisa’ and ‘30 paisa’ vide
Notification No. FD.SR1-8-11/83 dated 03.04.1995.
Compendium 2008 TA Rules
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would have been admissible if the family had accompanied him
to his new headquarters or place of training.
3.19 Civil servant appointed to a new post while in transit —
A civil servant appointed to a new post while in transit from one
post to another, is entitled to draw traveling allowance as on
transfer for so much of the journey as he has accomplished
when he receives the fresh orders and for the journeys from the
place at which he receives such orders to his new station.
3.20 Civil servant transferred after enjoying leave — A civil
servant who goes on leave after he has handed over charge of
his old post and before he has taken charge of his new post, is
entitled, whether the order of transfer is received before or after
the commencement of his leave to traveling allowance as on
transfer from his old to his new post.
3.21 When a civil servant under the administrative control of the
Government of Punjab is transferred to the control of another
Government, his traveling allowance for the journey to join his
post under that Government and for the journey on reversion to
a post under the Government of Punjab will be governed by the
rules regulating traveling allowance on transfer of that
Government.
Note — The controlling officer for the purposes of traveling
allowance for the journey of civil servant to join his post under
another Government as well as for the journey on reversion to a
post under the Government of Punjab, shall be the controlling
officer in regard to his post under that Government.
3.22 The traveling allowance of a civil servant both when
proceeding on transfer to a foreign service and when reverting
to duty under Government shall be borne by the foreign
employer.
Note — The above rule applies even in case in which a
civil servant in foreign service takes leave before returning to
duty under Government.
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3.23 A local body employee transferred to officiate in a post
under Government is entitled to traveling allowance for the
journey to join his post under Government and also for the
return journey under these rules.
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CHAPTER IV
TRAVELING ALLOWANCE FOR JOURNEYS OTHER THAN
THOSE ON TOUR OR TRANSFER
SECTION-I
Journeys on first appointment to Government service and
on retirement, dismissal or termination of an appointment
4.1 (1) Unless a competent authority by special or general
order so permits traveling allowance is not admissible to any
person appointed to a post in Government service, who is not at
the time holding any appointment under Government, for the
journey to join his post.
(2) Traveling allowance is not admissible for a journey
undertaken to procure medical certificate required on first
appointment to Government service.
4.2 A person holding a permanent post substantively under
another Government, may be granted traveling allowance to join
a post under the Government of Punjab, and while reverting to
his parent Government:
Provided that no such allowance will be admissible on
reversion, if the reversion is at the request of such person.
4.3 Unless a competent authority so permits, no person is
entitled to any traveling allowance for a journey made after
dismissal from Government service or after termination of his
service under Government:
Provided that —
(i) a civil servant retiring from Government service
may draw traveling allowance as on transfer
from his last headquarters to the place where
the controlling officer certifies he is due to
settle.
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(ii) the family of civil servant who dies while in
service shall be entitled to traveling allowance
as on transfer.
Note — Deleted vide Notification No.FD-SRI-8-3/88(P)
dated 25.03.1989. Previous version is available at Sr.No.18,
page 96.
4.4 Traveling allowance under rule 4.3 will be admissible in
respect of all items of expenditure provided that the journey and
transportation took place either during leave preparatory to
retirement or one month before the date of actual retirement but
not later than six months of the date of actual retirement from
Government service.
4.5 Except as otherwise provided traveling allowance under
this section should be calculated as for a journey on tour, but no
daily allowance may be drawn for halts. The rate admissible in
case of a new recruit is the rate prescribed for the grade to
which he will belong after joining his post.
*4.5-A (a) Where under the rules the dead body can be
transported by air, all the family members may be
allowed one single economy class fare to
accompany the dead body of the deceased employee.
The air fare claimed on this account shall be in
lieu of the family’s normal entitlement for T.A. as
admissible on retirement.
(b) In case the deceased employee is a bachelor, two
attendants may be allowed to accompany the dead
body if the journey is permissible by air.)
SECTION-II
Journey on a course of training
*Rule 4.6 added vide Notification No.FD/SRI-8-27/87 dated 26th January 1986 was
re-numbered as Rule 4.5-A vide Notification No.FD/SRI-8-3/88(P) dated 05.03.1989.
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4.6 When a civil servant, or a student not already in
Government service, is selected to undergo a course of training,
a competent authority may decide the scale, if any, on which he
shall draw —
*((a) traveling allowance for the first journey to, and
the last journey from, the place of training and
for halts at such place;)
(b) in the case of training at a school, college or
similar institution, traveling allowance for
similar journey on the occasion of holidays and
vacation; and
(c) traveling allowance for a journey during the
course of training;
Provided that the scale so fixed shall not exceed that
admissible to civil servants of similar status on duty at the place
of training.
Note — When a civil servant is deputed to receive
training at any of the Pakistan Army Schools of
Instructions, he should be permitted to draw,
instead of house rent or local allowance, daily
allowance equal to messing charges levied by
the Army Institution, in accordance with his
status. This note will apply when it is certified
by the authorities of the institution concerned
that it is compulsory for a trainee to lodge and
board at the institution or that it is not possible
to make any cheaper arrangement outside.
SECTION-III
Journey to give evidence in a court, to attend an inquiry or
conference
4.7 (1) A civil servant permitted at his request to attend a
meeting or conference held in Pakistan, and if any Government
*Substituted vide F.D’s. Notification No.FD/SRI-8-3/88(P) dated
25.03.1989.
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interest is served thereby, may be paid a single return railway
fare for the journey without any road mileage or daily allowance.
(2) Mileage and daily allowance, etc., as for a
journey on tour, are, however, admissible when an officer is
officially deputed to attend a meeting.
4.8 (a) A civil servant appointed as a member of a
committee, commission or board constituted by
Government, may draw traveling allowance as
for journeys on tour.
(b) A civil servant *(who is) appointed to assist at a
departmental enquiry or at a preliminary
investigation into charges of corruption or
misconduct on the part of an official and
undertakes any journey in connection with
such enquiry or investigation, is entitled to
traveling allowance as for a journey on tour.
4.9 (1) A civil servant summoned to give evidence —
(a) in a civil or criminal case, or a departmental
enquiry held by a properly constituted authority
in Pakistan or in foreign territory, provided that
the facts as to which he is to give evidence
have come to his knowledge in the discharge
of his public duties; or
(b) before a committee appointed by Government;
may draw traveling allowance as for a journey
on tour attaching to his bill a certificate of
attendance given by the court or other authority
which summoned him:
Provided that if the court by which he is
summoned is situated within **(ten miles) 16
Kilometers of his headquarters or within
municipal limits of the town where his
*Added vide F.D’s. Notification No.FD/SRI-8-3/88(P), dated
25.03.1989.
**The words “ten miles/” deleted vide Notification No.FD/SRI-8-3/88(P) dated 25.03.1989.
Compendium 2008 TA Rules
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headquarters is located, whichever may be
farther, he may if not in receipt of any
permanent traveling allowance or conveyance
allowance, accept such payment of actual
traveling expenses as the court may make.
(2) When a civil servant draws traveling allowance
under sub-rule (1)—
(i) If the court or authority by which he was
summoned be in Pakistan, he may not accept
any payment of his expenses in connection
with the journey from such court or authority,
and any fees which may have been deposited
in the court or with the authority for the
traveling and subsistence allowance of the
witness must be credited to Government; and
(ii) If the court or authority by which he was
summoned be in foreign territory, he may
receive from the court or the authority such
payment of his expenses as may be admissible
to him under the rules of the court and credit
the amount to Government, stating in his
traveling allowance bill the amount received,
the treasury in which it has been credited and
the date of credit, and where no amount is paid
to him by the court he should ascertain the
reasons therefore and state them in his
traveling allowance bill.
Note — (1) If the court in which he gives evidence is
situated within *(ten miles)16 kilometers of his headquarters or
within municipal limits, whichever may be farther, and no
traveling allowance is, therefore, admissible for the journey, he
may if he be not in receipt of permanent traveling allowance or
conveyance allowance, accept such payment of actual traveling
expenses as the court may make.
*The words “ten miles/” deleted vide Notification
No.FD/SRI-8-3/88(P) dated 25.03.1989.
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Note — (2) A civil servant summoned to give evidence
while on leave or on vacation is entitled to traveling allowance
under this rule from and to the place from which he is
summoned as if he were on duty.
Note — (3) When a civil servant summoned as a witness in
a criminal case or a civil case claims traveling allowance under
this rule, a certificate from the court should be attached to the
bill showing the amount of traveling or subsistence allowance
which he has been paid under the rules of the court.
Note — (4) This rule applies also to a civil servant in
foreign service, provided the facts to which he is to give
evidence have come to his knowledge in the discharge of his
duties while in the service of Government.
4.10 Other cases — A civil servant summoned to give evidence
in circumstances other than those specified in rule 4.9 or to
attend a court of law as assessor or juror is not entitled, by
reason of his position as a civil servant, to any payment other
than that admissible by the rules of the court. If the court pays
him any sum as subsistence allowance or compensation apart
from payment for traveling expenses, he must credit that sum to
Government before drawing full pay for the day or days of
absence.
4.11 A competent authority may sanction traveling allowance
as for a journey on tour in a case in which a civil servant has to
undertake the journey to answer a criminal or civil case brought
against him in respect of an act done by him in the discharge of
his official duty and in which Government has decided to
undertake his defence at public cost.
4.12 Traveling allowance as for a journey on tour is admissible
to a civil servant proceeding in his official capacity to a police
station to lodge a complaint or give information of an offence but
no allowance is admissible to a civil servant summoned by a
police officer to give evidence before him.
4.13 Persons attending commissions of inquiry, etc.–
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(a) (1) When any person, not being a civil servant, but including
an employee of the Government of Pakistan or other provincial
Government is required to attend any meeting of a provincial
commission of inquiry or of a board, conference, committee, or
departmental inquiry convened under proper authority or is
required to perform any public duties in an honorary capacity a
competent authority may grant him traveling allowance for the
journey calculated under the ordinary rules for the journey of a
civil servant on tour, and for such purpose may declare, by
general or special order the grade to which such person shall be
deemed to belong:
Provided that a competent authority may, in its discretion,
grant to the person concerned his actual traveling, hotel and
carriage expenses, instead of traveling allowance, where it
considers that such allowance would be inadequate.
(b) A competent authority may delegate the power
conferred upon it by clause (a) of this rule to
the civil servant presiding over the meeting of
the commission or other body which the
person concerned is required to attend.
(c) Traveling allowance is not admissible to private
legal practitioners employed in case on behalf
of Government unless they are officiating as
public prosecutors.
(d) Non-officials may be allowed by a competent
authority traveling allowance (including daily
allowance and conveyance allowance)
according to their status for helping
Government in its various activities.
SECTION-IV
Journey to give or obtain medical advice
4.14 (1) When the place at which a civil servant falls ill is not
the headquarters of the authorized medical attendant —
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(a) the patient shall be entitled to traveling
allowance for the journey to and from
such headquarters; or
(b) if the patient is too ill to travel and under
the rules applicable to him, is, in such
circumstances, entitled to the attendance
of the authorized medical attendant at his
residence, the authorized medical
attendant shall be entitled to traveling
allowance for the journey to and from the
place where the patient is.
(2) A claim for traveling allowance under sub-clause(a)
of clause (1) of this rule shall be accompanied by a certificate
from the authorized medical attendant stating that medical
attendance was necessary, and where the claim is under
sub-clause (b) of that clause, that the patient was too ill to
travel.
4.15 (1) If the authorized medical attendant is of the opinion
that the case of a patient entitled to treatment under the rules
relating to medical attendance on civil servants, and their
families is of such a serious or special nature as to require
medical attendance by some person other than himself, or that
the patient requires antirabic treatment, he may with the
approval of the Director of Health Services (which shall be
obtained before hand, unless the delay involved entails danger
to the health of the patient) —
(a) send the patient to the nearest specialist or
other medical officer in Punjab by whom, in his
opinion, medical attendance is required for the
patient, and in the case of antirabic treatment,
to the nearest station in Punjab where such
treatment is available; or
(b) if the patient is too ill to travel and is under the
rules applicable to him entitled to medical
attendance at his residence, summon such
specialist or other medical officer to attend
upon the patient.
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(2) A patient sent to a specialist or antirabic station
under clause (1) of this rule shall, on production of a certificate
from the authorized medical attendant in this behalf, be entitled
to traveling allowance for the journey to and from the headquarters
of the specialist or other medical officer or, as the case may
be, the place of antirabic treatment.
(3) A specialist or other medical officer summoned
under sub-clause (b) of clause (1) shall, on production of a
certificate from the authorized medical attendant in this behalf,
be entitled to traveling allowance for the journey to and from the
place where the patient is.
4.16 When a civil servant is required under the orders of the
head of his office to obtain the counter-signature of a medical
board or a medical officer upon a certificate pronouncing him fit
to return to duty from leave granted on medical certificate, he
may draw traveling allowance for the journey undertaken to
appear before such board of medical officers.
4.17 If a civil servant being stationed at a place where there is
no medical officer of Government, is required to obtain a
medical certificate from a medical officer of Government in
support of an application for an initial grant of leave he may
draw traveling allowance for the journey undertaken to obtain
that certificate.
Note — Traveling allowance is not admissible for a journey
to obtain a medical certificate in support of an application for an
extension of leave.
4.18 If a civil servant, having obtained a medical certificate in
support of an application for an initial grant of leave is required
to appear before a medical board or to appear before a
nominated medical board or to appear before nominated
medical officer of Government for further opinion as to the
necessity for the leave recommended in that certificate, he may
draw traveling allowance for the journey undertaken to obtain
that opinion.
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Note — Traveling allowance is not admissible for a journey
to obtain a further medical opinion in support of an application
for an extension of leave.
4.19 A civil servant directed by his official superior, in the
interest of the public service, to apply for an invalid pension
may, if he be required to undertake journey in order to appear
before a medical board, draw traveling allowance as on tour;
Provided that his traveling allowance bill is supported by a
certificate that he was directed to apply for an invalid pension in
the interest of the public service.
4.20 A civil servant who has been directed to apply for or is in
receipt of a wound or disability pension from Government, may
draw traveling allowance for journeys to obtain a certificate from
a medical board for the grant of or the continuance of such
pension.
4.21 A competent authority may allow traveling allowance to a
civil servant who voluntarily applies for an invalid pension,
provided that the authority is satisfied that the circumstances of
the applicant are such as to justify the concession.
4.22 (1) When a civil servant suspected to be suffering from
tuberculosis is required after examination by the District Health
Officer of the district in which he is serving or if he is too ill to go
to the district headquarters, by the medical officer in-charge of
the local or nearest hospital or dispensary, to proceed for
X-Ray, laboratory or other examination to the nearest station
where such facilities are available, he may, on production of a
certificate from the District Health Officer or the medical officer
as the case may be, draw traveling allowance for the journey
performed by him to and from the place of examination as on
tour.
(2) The journey under this rule should not be undertaken
without the previous permission of the controlling officer, if such
permission can be obtained without risk to the civil servant.
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4.23 Traveling allowance under rules 4.14, 4.15, and 4.20
should be calculated as for a journey on tour; provided that no
allowance shall be drawn for halts on the journeys, while
traveling allowance under other rules of this section may be
allowed as for journeys on tour.
4.24 (1) A medical officer of Government who considers that
a civil servant on whom it is his duty to attend professionally
should leave his station to obtain medical advice or treatment or
to proceed on leave and that it is unsafe for him to travel
unattended, may, if he does not himself accompany him,
arrange for an attendant to do so; and the attendant —
(a) if a civil servant, shall be deemed to have been
traveling on duty and may draw traveling
allowance for the outward and return journey
as for a journey on tour; and
(b) if not a civil servant, may draw actual
expenses.
2. When the medical officer’s opinion as to the
necessity for the journey and for an attendant during it cannot
be obtained before its commencement, a certificate from him
that the journey with an attendant was necessary is sufficient for
the purpose of this rule.
Note — An overseer, nurse, or other person, attending on
or escorting an insane or sick civil servant, should, when
traveling in the same compartment with him, be allowed to draw
the actual fare of the class in which he travels plus daily
allowance to which he may be entitled.
SECTION-V
Journeys to attend darbars and ceremonial functions, etc.
4.25 A civil servant who is required to attend investiture
ceremony or darbar or levee elsewhere than at the
headquarters may draw traveling allowance for the journey as
for a journey on tour.
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Note — No traveling allowance is admissible to a civil
servant for attending a function with which he is not officially
connected though he may have received a courtesy invitation
for the same. It is for the head of the attached department
concerned or where he is the head of the attached department,
the administrative secretary of the department concerned to
see, while permitting a civil servant to be present at a function, if
he is really required to attend it in the public interest, and if so
whether traveling allowance should be permitted for the journey
as for journey on tour. If several civil servants of one and the
same department attend a particular function, it should also be
seen whether the same conveyance cannot be shared by all of
them.
4.26 When a commissioned officer belonging to the defence
forces of Pakistan whether on the active or the retired list, is
invited to attend a darbar or levee at a place other than at which
he is stationed or has his residence, a competent authority may
grant him traveling allowance for the journey subject to the
following limits:
(i) For the journey from his station or place of
residence to the place at which the darbar or
levee is held and back to his starting point,
single railway and steamer fares actually paid,
plus actual traveling expenses for journeys by
road subject to the maximum admissible to a
civil servant of the first grade when on tour.
(ii) For halts at the place at which the darbar or
levee is held, daily allowance of Rs.5.
4.27 Journey in connection with local fund — (a) Except as
provided in clause (b) the traveling allowance to civil servants
for journeys performed in connection with the affairs of local
authority is governed by the rules of the local fund and is
payable from the local fund.
(b) When a civil servant, who is an ex-officio member of
a local body travels to attend meeting of the local body or when
a civil servant travels for purposes of supervision or control of
the affairs of a local body as part of his regular duties, his
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traveling allowance shall be paid by Government and shall be
governed by these rules.
Note — The instructions contained in rule 1.11 should be
carefully observed when preparing traveling allowance bills
under this rule.
4.28 Journey during vacation — No traveling allowance is
admissible to a civil servant of a vacation department who is
spending his vacation elsewhere than at his headquarters, in
the event of his being recalled to headquarters during his
vacation.
4.29 Journey in attendance on an incapacitated civil
servant — If a civil servant, under the advice of a District Health
Officer or other medical officer of Government whose duty it is
to attend on him professionally, is required to travel to “another
place” either when proceeding on leave or in order to obtain
further medical advice, and the medical officer considers that it
would be unsafe for him to make the journey unattended, the
medical officer may either himself accompany the patient to his
destination or arrange that some other person shall do so. In
that case, the attendant if a civil servant shall be deemed to
have been traveling on duty and may draw traveling allowance
for the outward and return journey as for a journey on tour; if not
a civil servant, he shall be entitled to actual expenses.
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CHAPTER V
TRAVELING ALLOWANCE WHEN THE MEANS OF
TRANSPORT ARE PROVIDED WHOLLY OR PARTLY FREE
OF COST
5.1 H.O.R. facilities — A competent authority may grant to
any civil servant the general right to reserve by requisition an
inspection carriage, an eight wheeled tourist car, an ordinary
first class carriage of two compartments or an ordinary first
class compartment when traveling by railway on tour.
5.2 The procedure to be followed in submitting a requisition for
reserved accommodation shall be such as may be prescribed
by the Railway authorities.
5.3 When a civil servant travels in a carriage reserved by
requisition, the carriage is entirely at his disposal and may be
detached and detained at any railway station at his request.
5.4 When a civil servant for whom special Railway
accommodation is provided, or who is entitled under these rules
to reserve Railway accommodation by requisition, travels in
such reserved accommodation on tour —
(i) the entire cost of haulage is borne by
Government;
(ii) unless it be otherwise expressly provided in
these rules, and person traveling with the civil
servant in the reserved accommodation must
pay the usual fares to the railway by the
purchase of first class tickets, and in every bill
for traveling allowance in respect of a journey
performed in reserved accommodation, the
civil servant reserving the accommodation
must specify the number of persons who
traveled with him and certify that necessary
tickets were purchased by them.
Note — (1) The civil servant reserving the accommodation
shall, before beginning the journey, have the number and other
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details of the tickets purchased from the persons traveling with
him in the reserved accommodation entered on the requisition
form by the Station Master of the station from which the journey
is commenced, in order to enable an adjustment to be made
between the Civil and Railway Departments in respect of the
fares realized by the railway.
Note — (2) Where only debits are received by the audit
officer on account of railway requisitions in respect of which no
traveling allowance bill has been preferred, the audit officer will
obtain a certificate from the civil servant who has traveled in the
reserved Railway accommodation to the effect that the journey
covered by the requisition was performed in the interest of
public service.
Note — (3) A Personal Assistant, a Stenographer or a
Clerk holding a ticket for the class of accommodation in which
he is entitled to travel according to his grade may travel with the
high official in his reserved accommodation but in that case the
high official will have to certify in the bill for traveling allowance
that it was in the interest of the public service that the Personal
Assistant, Stenographer or Clerk should have traveled with him
in the reserved accommodation and that the Personal Assistant,
Stenographer or Clerk actually purchased a ticket for the class
of accommodation to which he was entitled. In such a case, the
cost of the said ticket will not be deducted from the charge on
account of haulage of reserved accommodation payable to the
railway.
Note — (4) A civil servant who is entitled to reserve by
requisition a first class compartment may recover, when
traveling by railway in such a compartment, his actual traveling
expenses up to maximum of one half of first class fare.
5.5 The amount of luggage which may be transported free of
cost by a civil servant traveling in reserved accommodation is
the amount covered by the number of tickets which a member of
the public would have to purchase in order to reserve such
accommodation.
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5.6 Free transit otherwise than in accommodation reserved by
requisition — When a civil servant is entitled to or is allowed free
passage by steamer, whether on a free pass or otherwise, or
travels by road in a staff car or other conveyance provided by
Government or a local authority, he is not entitled to any
mileage for the journey but when the journey is performed by
rail the civil servant may draw mileage allowance equal to ½ of
the Railway fare he is entitled to.
Note (a) this will not be applicable to —
(i) Officers and men of Railway Police;
(ii) Medical Officers lent to the Railway
Department; and
(iii) any other civil servant or class of civil
servants whose duties involve constant
traveling by railway except in cases
where the competent authority may
declare it to be applicable.
(b) When such a civil servant makes a journey by
Railway on tour —
(i) he is entitled to a free pass under the
Free Pass Rules of the Railway or to the
fares for himself and the servants and
luggage accompanying with him which a
free pass would cover;
(ii) he may draw daily allowance for any day
on which he is absent from his headquarters
for more than 8 consecutive
hours;
(iii) he may not exchange for mileage allowance
the allowances admissible under
sub clauses (i) and (ii);
*(iv) if he combines with a railway journey the
journey by steamer or road, he may, if
he travels to a place distant at least 8
*Substituted vide F.D’s. Notification No.FD/SRI- 8-3/88(P), dated
25.03.1989.
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kilometers from the point where he
leaves the Railway or returns to the
Railway from a place similarly distant,
draw mileage allowance for the journey
by steamer or road in addition to daily
allowance, if any, admissible under this
rule; provided that the time spent on the
journey by steamer or road shall be
deducted in calculating the duration of
the absence from his headquarters.
5.7 When a civil servant in receipt of permanent traveling
allowance uses a free pass on a railway or steamer within his
sphere of duty, or travels by road in a free conveyance, the
amount of the mileage allowance to which he would have been
entitled if he had not traveled free, shall be deducted from his
permanent traveling allowance for the month during which he so
uses a free pass or a free conveyance.
5.8 Civil servant entitled to travel in a higher class on
payment of a lower fare — When a civil servant is permitted to
travel by railway in a higher class on payment of a lower fare,
his mileage allowance must be limited to the amount of the fare
actually paid.
5.9 The following rules have been prescribed in respect of the
drawing of traveling allowance by civil servants who accompany
the Governor of Punjab —
(i) If the civil servants travel in the Governor’s
Special Train the traveling allowance which
they would ordinarily draw shall be reduced by
the amount of the fare which, but for such free
passage, they would have paid.
Note — No refund to the Governor’s Tour Fund
is necessary, as no extra expenditure is
incurred out of the grant on this account.
(ii) If the civil servants travel in an ordinary train,
they should purchase their own tickets and
draw the ordinary traveling allowance.
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Note — No recoveries are necessary in this
case unless their fares are in the first instance
advanced from the Tour Fund, in which case
the accounts of the Fund should be adjusted
by the Military Secretary.
(iii) In all cases where full traveling allowance is
claimed by the civil servants, it should be
certified on the bill that the journey was
performed by an ordinary train, or in an extra
carriage attached to the Governor’s Special
Train. On the authority of such a certificate and
on the understanding that the account of the
Governor’s Tour Fund will (if necessary) be
adjusted by the Military Secretary, the traveling
allowance charged by the civil servants will be
passed in full.
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CHAPTER VI
RULES GOVERNING TRAVELING ALLOWANCE AND HILL
STATION ALLOWANCE ADMISSIBLE TO THE OFFICERS
AND STAFF OF THE GOVERNOR’S SECRETARIAT
ACCOMPANYING THE GOVERNOR TO A HILL STATION IN
SUMMER SEASON
SECTION-I
6.1 The rules in this chapter shall be applicable only to the
officers and the staff of the Governor’s Secretariat
accompanying the Governor to the hill station.
Explanation — For the purposes of this chapter ‘hill station’
means Murree or any other hill station specified by the Governor
in this behalf.
6.2 A civil servant, to whom the rules in this chapter apply,
who is required to move to a hill station, may draw, for the initial
journey to and the final return journey from the hill station,
mileage and daily allowance as follow:
(i) mileage and daily allowance for himself and for
each member of his family;
(ii) one extra mileage allowance, as for himself, to
cover miscellaneous expenses of the journey
provided that if he is holding a ministerial post
and travels with his family, two additional
mileage allowance as for himself will be
allowed.
Note (1) — For the purposes of this rule a member of a civil
servant’s family should be held to have accompanied the civil
servant if he/she arrives at the hill station two months before or
one month after the civil servant, or arrives at the headquarters
one month before or after the civil servant.
Note (2) — Members of the family of the civil servant
moving to the hill station who are entitled to draw traveling
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allowance will do so only on the first move to the hill station and
the final move down. Beyond these two journeys they will not be
entitled to any traveling allowance.
Note (3) — In case the civil servant’s children are at a
school or college of which the term begins or ends more than
two months before or one month after the civil servant moves to
the hill station, the limit of two months or of one month as the
case may be, may on the production of the following certificate
be exceeded to cover the date of beginning or end of the term
and for the examinations which may fall immediately or very
soon after the conclusion of the term. *(The certificate shall be
recorded by the civil servant himself if he is holding a post in
BPS-16 or above and in any other case by the controlling
officer):
CERTIFICATE
I certify that son/daughter of is a
student in
school/college which closes on
and reopens on
2. The last date of his/her examination at the close of the
term is/was
Signature
Date Drawing/Controlling
Officer
*Substituted vide F.D’s. Notification No.FD/SRI-8-3/88(P), dated
25.03.1989.
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65
Note (4) — The claim for traveling allowance on account of
the members of family should be supported by a certificate
signed by the **(civil servant himself and, in case the civil
servant is in a scale lower than BPS-16) countersigned by the
controlling officer stating:
(a) the number and age of the members of the
family and their relationship with the civil
servant;
(b) that they are wholly dependent on and residing
with him; and
(c) that they accompanied the civil servant within
the meaning of this rule read with note (2), to
the hill station and on his final return there
from.
Note (5) — For the special reason to be recorded on the
traveling allowance bills the controlling officer may apply these
rules to other members of the family as included in the definition
of family as given in rule 1.5.
6.3 A military officer on the personal staff of the Governor
required to move to the hill station may draw charges for the
conveyance of his horses according to his rank under the rules
in force for military officers.
6.4 if a civil servant to whom the rules in this chapter apply for
any reason (e.g. having traveled in a special train) does not pay
for any of his traveling expenses such as rail fare, cost of
conveyance or baggage or personal attendants, etc., the
amount of the traveling allowance admissible to him under these
rules should be reduced to the extent of the expenses which he
would otherwise have incurred on such journey.
6.5 If a civil servant in cases other than provided in the
foregoing rule, or any member of his family for whom traveling
allowance is admissible under this chapter, proceeds to the hill
station or returns from a hill station to the headquarters, as the
**Substituted for the words “Officer himself and in other cases” vide
Notification No.FD/SRI-8-3/88(P) dated 25.03.1989.
Compendium 2008 TA Rules
66
case may be, by a route other than the normal route, he may
draw traveling allowance for such journey limited to that
normally admissible to him.
6.6 If a civil servant to whom the rules in this chapter apply
while at the hill station obtains leave on medical certificate and
is obliged to travel to headquarters for such treatment, he may
draw his actual traveling expenses to headquarters and back,
limited to what is absolutely necessary, and not exceeding in
any case the amount admissible under these rules for the
normal journeys.
Compendium 2008 TA Rules
67
SECTION–II
HILL STATION ALLOWANCE
*6.7 A civil servant to whom the rules in this chapter apply shall
be entitled, for the period of his residence at the hill station and
for the joining time allowed for moving to and from the hill
station, to hill station allowance at the rate of 25 per cent of his
basic pay subject to a maximum of Rs.200/- per mensum.
Note – (1) Subject to the condition that he returns to the hill
station to resume his residence there, a civil servant who is in
receipt of an allowance under rules may be allowed to draw the
allowance admissible under this rule in addition to the traveling
allowance admissible under the rules when he accompanies
**[Civil Servants holding post in BS-16 and above] on tour or on
other duties away from the hill station.
Note – (2) A civil servant in receipt of house rent allowance
at the headquarters shall continue to draw that allowance in
addition to the hill station allowance during his stay at the hill
station.
6.8 ***Deleted.
6.9 A civil servant on leave on medical certificate at hill
station may if no extra expense (other than the medical facilities
provided under the medical attendance rules) is caused to the
Government, draw the hill station allowance in full during such
leave.
*Substituted vide F.D’s. Notification No.FD/SRI-8-3/88(P), dated
25.03.1989.
**Substituted for the words “Officers” vide corrigendum No.
FD/SR.I.8-3/88 (P)
dated 3rd August 1989.
*** Vide Finance Department’s Notification No.FD.SRI-8-3 /88(P) dated 25.03.1989.
Compendium 2008 TA Rules
68
SECTION–III
GENERAL
6.10 A civil servant residing at the hill station may draw his pay
and the allowances admissible under these rules either at the
hill station or his headquarters or partly at the hill station and
partly at the headquarters.
Note — A last pay certificate is not required to enable pay
to be drawn under this rule.
6.11 Advance of pay and traveling allowance — A civil
servant to whom the rules in this chapter are applicable, when
proceeding to or from the hill station, shall draw advance of
Pay/T.A. as follows:
(a) *(A civil servant holding a post in BPS-16 or
above) may draw an advance of pay (including
allowances) for the month in which he leaves
the headquarters or the hill station, as the case
may be, and of his traveling allowance and that
of his family on written sanction of the
controlling authority;
(b) Other civil servant may draw the pay (including
allowances) for the month in which he leaves
the headquarters or the hill station, as the case
may be and also traveling allowance advance
for himself and for his family by or on the
countersignature of the head of the office.
Note — Temporary civil servants are not entitled to
advances of pay, traveling allowance and other allowances
under this rule unless the sanctioning authority is satisfied that
the advances would be recovered from the civil servant
concerned before his term of appointment expires.
*Substituted for the word “officers” F.D’s Notification
No.FD/SRI-8-3/88(P) dated 25.03.1989.
Compendium 2008 TA Rules
69
6.12 (1) Advances of traveling allowances under clauses (a)
and (b) of rule 6.11 must be adjusted by bill within a fortnight
after the civil servant’s arrival at his destination.
(2) Recovery towards the advance of pay from such civil
servant should be made from their pay in three equal monthly
installments.
No.FD/Accounts/OSD/498 dated 10th July 1976
Compendium 2008 TA Rules
70
Ancillary
Instructions
PUNJAB
TRAVELLING ALLOWANCE
RULES
Compendium 2008 TA Rules
71
Ancillary Instructions
(PUNJAB TRAVELLING ALLOWANCE RULES)
Sr.# Letter No. & Date Page #
1. GRANT OF TRAVELLING/DAILY ALLOWANCE TO
GOVERNMENT SERVANTS DURING TRRAINING
WITHIN THE COUNTRY.
2. REVISION OF RATES OF FIXED TRAVELING
ALLOWANCE.
3. TRAVELLING ALLOWANCE RULES
4. SHIFTING OF HEADQUARTERS.
5. GRANT OF FINANCIAL ASSISTANCE BY
GOVERNMENT IN THE CASES OF DEATHS OF
GOVERNMENT SERVANTS AT THE STATION OF
DUTY.
6. PAYMENT OF T.A. TO GUEST SPEAKERS.
7. GRANT OF TRAVELLING / DAILY ALLOWANCES
TO GOVERNMENT SERVANTS DURING
TRAVELLING WITHIN THE COUNTRY.
8. ENTITLEMENT OF TA/DA TO THE OFFICERS
WHO ARE INVITED BY THE NGOs AND OTHER
INSTITUTIONS TO ATTEND SEMINARS /
CONFERENCES OR TO DELIVER LECTURES.
9. PAYMENT OF TA/DA TO OFFICERS OF
PROVINCIAL GOVERNMENT DEPARTMENTS
ATTENDING MEETINGS OF AUTONOMOUS
BODIES.
10. AIR TRAVEL TO FOREIGN COUNTRIES –
STREAMLINING OF PROCEDURES.
Compendium 2008 TA Rules
72
No.FD-SR-I-8(6)/81
Dated Lahore, the 23rd September, 1982.
1. SUBJECT: GRANT OF TRAVELLING / DAILY
ALLOWANCE TO GOVERNMENT SERVANTS
DURING TRAINING WITHIN THE COUNTRY.
Sir,
I am directed to refer to the subject noted above
and to state that the issue of admissibility of Traveling/Daily
Allowance to civil servants while undergoing training course(s)
within the country has been under consideration of the
Government. It has now been decided, in supersession of
instructions contained in this Department’s letter No.FD-SR-I-15-
1/79, dated 13.9.80, that;
a. Traveling/Daily Allowance would be admissible at tour
rates for original journey to and last journey from the
place of training.;
b. Traveling/Daily Allowance would be admissible at tour
rates during journey (s) in connection with study
tour(s) arranged by the Training Institution(s) during
the course(s) of training;
c. Daily Allowance would be admissible at full rates
irrespective of the period of training, in relaxation of
provisions of Rule 2.39 of the Punjab TA Rules, in
case boarding and lodging facilities are not provided
during the course of training; and
d. Daily Allowance would be admissible at half rates
where only one facility of either boarding or lodging is
provided. The trainee’s will have option either to
accept available facility and draw Daily Allowance at
half rates or make own arrangements and draw Daily
Allowance at full rates.
Sd/-
DS(SR)
Compendium 2008 TA Rules
73
NO.FD/SRI-3-21/74(P)
Dated the 16th February 1987
2. Subject: REVISION OF RATES OF FIXED TRAVELING
ALLOWANCE
I am directed to refer to this departments letter
No.1768-SO (SRIV)/75 dated 24.06.1976, on the subject noted
above and to state that it has been decided to revise the rates of
Fixed T.A. of the following posts to the extent as shown against
each with effect from 01.01.1987:
__________________________________________________
Name of Department Name of the post Revised Rates
(Rupees per month)
__________________________________________________
1. 2. 3
__________________________________________________
Health Department Lady Health Visitor 68.00
Entomological Assistant 158.00
Sanitary Inspector 128.00
Sanitary Supervisor (BS-5) 53.00
Sanitary Patrol 38.00
Sanitary Inspector B.C.G 68.00
B.C.G. Clerk 68.00
B.C.G. Technician 68.00
B.C.G. Drivers 38.00
B.C.G. Peons 38.00
Driver Mobile Dispensary 68.00
Dispenser, Mobile Dispensary 68.00
Cleaner, Mobile Dispensary 38.00
Driver, Assistant Inspectress
Health Centres 38.00
C.D.C. Inspector 68.00
C.D.C. Supervisor 53.00
*EPI Vaccinator 53.00
*Sanctioned vide letter No. FD/SR-I-8-2/89 dated 12.04.1990.
Compendium 2008 TA Rules
74
Cooperatives Inspector of Cooperative 105.00
Department Societies, Lahore Circle, Lahore.
Irrigation & Power Sub-Engineer 248.00
Department Zilledars 180.00
Head Vernacular Clerk
Vernacular Clerk
Asstt: Vernacular Clerk
Camp Clerk & Sub-Divisional 38.00
Clerk
Patwari 30.00
Artificer 30.00
Peons 30.00
Board of Revenue Naib Tehsildars 150.00
Field Kanungo 68.00
Patwari(BS-5) 30.00
Naib Patwaris 30.00
Tehsil Jamadars 30.00
(Senior Peons)
Tehsil Peons 30.00
Livestock & Dairy Stock Assistant NPS-5 45.00
Development Poultry Supervisor (BS-6) 45.00
Department
Home Department Bailiff 30.00
Process Server 30.00
Forestry & Wildlife Game Watcher 30.00
Department
Excise & Taxation Excise & Taxation Sub-
Department Inspectors Working on
Excise side 90.00
Constables 30.00
Housing & Physical Naib Tehsildars 150.00
Planning Patwaries (BS-5) 30.00
Department
Compendium 2008 TA Rules
75
No.FD.SR-I. 8-5/86
GOVERNMENT OF THE
PUNJAB
FINANCE DEPARTMENT
Dated Lahore , the 27th July,
1987.
Subject:- TRAVELLING ALLOWANCE RULES
Sir,
I am directed to state that the Governor of the Punjab has
been pleased to decide that the rates of transfer grant,
transportation of motor car/motor cycle/scooter by road, mileage
allowance and daily allowance shall be revised as under with
effect from 1.7.1987:-
(I) TRANSFER GRANT
Existing Rates Revised Rates
Government
servant
possessing a
family.
Government
servant not
possessing a
family.
One month’s pay subject to a
maximum of Rs. 2,000/-
Half month’s pay subject to a
maximum of Rs. 750/-
One month’s pay subject to
a maximum of Rs. 4,000/-
Half month’s pay subject to
a maximum of Rs. 2,000/-
(II) TRANSPORTATION OF MOTOR CAR, MOTOR CYCLE
OR SCOOTER BY ROAD
Compendium 2008 TA Rules
76
Existing Rates
per kilometre
Revised Rates
per kilometer
Motor Car
Motor Cycle or
scooter
35 paisa
12 paisa
60 paisa
20 paisa
(III) MILEAGE ALLOWANCE
Existing Rates
per kilometer
Revised Rates
per kilometer
(a)
(b)
(c)
(d)
Personal car or by
engaging a full taxi.
Motor Cycle or Scooter.
Bicycle, animal back or foot.
Public transport plying for hire on single
seat basis:-
i) For government servants in BPS-7
and above.
ii) For Government servants in BPS-6
and below.
Rs.
1.20
0.40
0.30
0.20
0.12
Rs.
2.00
0.65
0.50
0.32
0.20
(IV) DAILY ALLOWANCE
Pay Limits Special Rates Ordinary Rates
i)
ii)
iii)
iv)
v)
Rs. 5,000/- and above per month
From Rs. 4,000/- to
Rs. 4,999/- per month.
From Rs. 2,700/- to
Rs. 3,999/- per month.
From Rs. 1,300/- to
Rs. 2,699/- per month.
From Rs. 700/- to
Rs. 1,299/- per month.
Rs.
150
130
110
70
60
Rs.
130
110
95
60
50
Compendium 2008 TA Rules
77
vi) Upto Rs. 699/- per month. 40 30
2. All existing rules and orders on the subject shall be
deemed to have been modified to the extent indicated above. All
existing rules and orders not so modified shall continue to
remain in force.
Sd/-
DS(PC)
Compendium 2008 TA Rules
78
No.FD.SR.IV-8-1/76(Prov)
Dated the 16th March 1988
4. Subject: SHIFTING OF HEADQUARTERS
It has been noticed that the Administrative Departments
and other officers depute a civil servant on duty outside his
headquarters for a period exceeding three months to work at
places other than those for which the post was originally
created. Under rule 3.3. of Punjab T.A. Rules the shifting of
headquarters of a civil servant can only be allowed for a period
not exceeding three months with the prior approval of Finance
Department. Under these circumstances the civil servant in
question draws T.A. as on tour and pay and allowances
appropriate to the station of his real posting.
2. Shifting of headquarters for a period not exceeding three
months without the prior approval of Finance Department is a
financial irregularity and involves unnecessary expenditure, I am
accordingly to request that in future the provisions of the T.A.
Rules should be strictly adhered to. In case of Government
servant is required to work at a station other than his
headquarters for a period in excess of three months, the proper
course for the department would be to approach Finance
Department with full justification for creation of the post at the
required station and its abolition of the post at the original
headquarters.
SD /DS (SR)
Compendium 2008 TA Rules
79
No.2(8)-Reg (9)/87-950/88
GOVERNMENT OF PAKISTAN
Dated the 11th August 1988
5. Subject: GRANT OF FINANCIAL ASSISTANCE BY THE
GOVERNMENT IN THE CASES OF DEATHS OF
GOVERNMENT SERVANTS AT THE STATION
OF DUTY
The undersigned is directed to refer to this Division’s O.M.
No.F.2(12)-Reg. (9)/73-917, dated the 20th August 1973, as
amended from time to time, on the above subject, and to say
that following further amendments shall be made therein with
immediate effect:
i) Charges of creating (Wooden Box).
The existing maximum rate of Rs.400/-
shall be raised to Rs.800/-.
ii) Cases in which the dead body of the
deceased Government servant in BPS-1
to 15 is buried locally.
_________________________________
The maximum limit for reimbursement
of the amount for local burial shall
be raised from Rs.250/- to Rs.500/-
per case.
iii) Cases in which the dead body of the
deceased Government servant is
transported to home-town by road.
_________________________________
The existing rate of mileage shall be
Rs.4/- per kilometer.
Opted by GOVERNMENT OF THE PUNJAB FINANCE
DEPARTMENT
Vide Endst. No.FD/SRI-8-27/78 Dated the 15th September 1988
Compendium 2008 TA Rules
80
No.FD/SRI-8-6/81
Dated 29th December 1989
6. Subject: PAYMENT OF T.A. TO GUEST SPEAKERS
Reference U.O.No.STI-10-1/88 dated 27.10.1988 on
the subject noted above.
2. In continuation of Finance Department’s Memo. of even
number dated 28.12.1988 it has been decided that a
department may at their discretion disallow a person to deliver a
lecture on the request of Staff Training Institute but an employee
if so allowed to accept the invitation for delivering a lecture will
be entitled to receive normal TA/DA as on attending an official
function as admissible under the Punjab T.A. Rules. A copy of
this department’s circular of even number and date is enclosed.
3. It is however informed that this department is not in a
position to increase the budget and that the visiting speakers
may be asked that TA/DA will be drawn from their own
respective agencies/departments.
4. This issues with the approval of Finance Secretary.
Sd/-
SO (SR-i)
No.FD-SR-I-8-1/98
Dated Lahore, the 26th March, 1998.
Compendium 2008 TA Rules
81
7. SUBJECT : GRANT OF TRAVELLING / DAILY
ALLOWANCES TO GOVT. SERVANTS
DURING TRAINING WITHIN THE COUNTRY.
Sir,
I am directed to refer to the subject noted above
and to state that the competent authority has been pleased in
order that the existing clause ‘d’ of this Department’s circular
letter No.FD-SR-I-8-6/81, dated 23.9.82 shall be substituted by
the following :-
“Daily Allowance would be admissible at half rates
where the facility of either boarding or lodging is
provided/available, irrespective of the fact whether
the civil servant avails it or not”.
2. These orders will take immediate effect.
Sd/-
DS(SR)
___________________
Copy of Federal Government letter No. F.I(9)/2001 dated the 4th
April, 2002
Compendium 2008 TA Rules
82
No.FD/SRI-8-11/83
Dated the 11th May 2002
8. Subject: ENTITLEMENT OF TA/DA TO THE OFFICERS
WHO ARE INVITED BY THE NGOs AND OTHER
INSTITUTIONS TO ATTEND SEMINARS/
CONFERENCES OR TO DELIVER LECTURES
The undersigned is directed to refer to the above
subject and to say that this Division is in receipt of queries
seeking clarification whether the payment of TA/DA to the
officers who are invited by the NGOs and other institutions
(Government/Non-Government) to attend Seminar/Conferences
or to deliver lectures is the responsibility of their parent
department or they may claim such dues from the inviting
institutions.
2. It has been decided that the payment of TA/DA,
accommodation charges and other expenses involved in the
nature of tour as detailed above shall be borne by the inviting
organizations.
3. This issues with the approval of the competent authority.
Sd/-
SO(R-9)
________________
No.FD-SR-I-8-1/2000-I
Dated Lahore, the 4th January, 2007.
Compendium 2008 TA Rules
83
9. SUBJECT : PAYMENT OF TA/DA TO OFFICERS OF
PROVINCIAL GOVT. DEPARTMENTS
ATTENDING MEETINGS OF AUTONOMOUS
BODIES.
Sir,
I am directed to refer to the above mentioned subject
and to say that some autonomous bodies have provision in their
TA Rules, to pay TA/DA to the members attending the meetings
of the bodies like Senate. Syndicate, Board of Governors and
different committees constituted under the relevant
Act/Ordinance for disposal of their business. It has been noticed
that ex-officio members representing the Government
Departments in these bodies also at times. Opt to draw TA/DA
from the fund of the autonomous bodies rather than to draw
TA/DA from the Government under the Punjab Traveling
Allowance Rules.
2. It has accordingly been decided that ex-officio
members representing the Government in the meetings of the
autonomous bodies shall claim TA/DA under the Punjab
Traveling Allowance Rules, only from the Department who has
nominated them to attend the meeting.
Sd/-
AFS(R)
____________________________
Copy of Federal Government Finance Division (Reg. Wing)
letter No. F.I(7)R-10/93-471/07, dated the 30th June, 2007
Compendium 2008 TA Rules
84
10. Subject: AIR TRAVEL TO FOREIGN COUNTRIES –
STREAMLINING OF PROCEDURES.
The undersigned is directed to refer to Finance Division’s
O.M.No.F.1(17)R. 10/86 dated 24th July, 1986 and to say that
due to the newly established system of E-ticketing by the
Pakistan International Airlines, booking can also be done
through internet service without formal ticketing. In order to
streamline the accounting procedure, it has been decided to
revise the instructions contained in para 2(vi) of the aforesaid
O.M. as under :-
“Under air tickets/E-tickets plus boarding cards,
shall be produced along-with the TA adjustment
bills However, reasons for failure to do so should
be recorded on TA bill by Controlling Officer of the
Office ”
Sd/-
SO(R-10)
______________
Compendium 2008 TA Rules
85
HISTORY OF AMENDMENTS
(PREVIOUS VERSIONS)
Notification
The 18th April 1992
No. FD.SRI-8-11/83. In exercise of the powers conferred on him
by Section 23 of the Punjab Civil Servants Act, 1974 (III of
1974) the Governor of the Punjab is pleased to direct that in the
Punjab Traveling Allowance Rules, 1976, the following
amendments shall be made with immediate effect.
1. For Rule 2.13 the following shall be substituted:
i) Category I: Civil servants in BS-17 and above
and all those in receipt of pay exceeding
Rs. 3945/-p.m.
ii) Category II: Civil servants drawing pay
exceeding Rs. 1275/-p.m. but not
exceeding Rs. 3945/- p.m.
iii) Category III: All other civil servants excluding
those in BS-1 and 2.
2. For Rule 2.23, the following shall be substituted:
a) Category-I: Civil servants in BS-17 and above and
all those in
receipt of pay exceeding Rs. 3945/-
p.m.
Accommodation of the highest class by
whatever
name be it called.
b) Category-II: Civil servants drawing pay exceeding
Rs. 1275/-
p.m. but not exceeding Rs. 3945/-p.m.
First class (sleeper) accommodation. If
traveling on
a line which does not provide 1st class
(sleeper) the
next lower class.
Compendium 2008 TA Rules
86
c) Category-III: All civil servants excluding those in B-1
and B-2.
First class (Sitter) accommodation. If
traveling on
line which provides no 1st class (sitter)
accommodation, the next lower class.
d) Category-IV: Civil servants in BS-1 and BS-2.
Lowest class by whatever name be it
called.
1. Rule 2.13
Grades of Government servants for purposes of mileage
and daily allowance — For the purposes of calculating
Daily Allowance and mileage allowance, Government
servants are divided into grades as follows:
a) Civil servants in NPS 17 First Grade.
and above and all other
in receipt of pay exceeding
Rs.1,325 P.M.
b) Civil servants drawing pay Second Grade.
exceeding Rs.575 P.M. but not
exceeding Rs.1,325 P.M.
c) Civil servants drawing pay Third Grade.
exceeding Rs.365 but not more
than Rs.575 P.M.
d) Civil servants in NPS 1 and 2. Forth Grade.
This rule was substituted vide Notification No.FD-SRI-
-8-11/83, dated 09.09.1984 as under:
Rule 2.13
Grades of Government Servants for purposes of mileage
and daily allowance — For the purposes of calculating daily
allowance and mileage allowance, Government Servants
are divided into grades as follows:
a) Government servants in Basic Pay First Grade
Scale 17 and above and all those
in receipt of pay exceeding
Compendium 2008 TA Rules
87
Rs.2200/- per mensum.
b) Government servants in receipt Second Grade
of pay exceeding Rs.700/- per
mensum but not exceeding
Rs.2200/- per mensum.
c) All Government servants in Third Grade
receipt of pay up to Rs.700/-
per mensum but excluding those
in Basic Pay Scales 1 and 2.
d) Government servants in Basic Fourth Grade
Pay Scales 1 and 2.
The above rule was substituted vide Notification
No.FD.SRI-8-11 /83, dated 19th October, 1988 as
under:
Rule 2.13
Grades of civil servants for purposes of mileage and
daily allowance — For the purposes of calculating
daily allowance and mileage allowance, civil
servants are divided into following grades:
(a) Civil servants in BPS 17 and First Grade
above and all those in receipt
of pay exceeding Rs.2840/- p.m.
(b) Civil servants drawing pay Second Grade
exceeding Rs.910/- p.m. but not
exceeding Rs.2840/- p.m.
(c) Civil servants excluding those in Third Grade
BPS 1 and 2.
(d) Civil servants in BPS 1 and 2. Forth Grade
Rule 2.13 again substituted vide Notification No. FDSR1-
8-11/83 dated 18.04.1992 as under:
Rule 2.13
(i) Category-I: Civil servants in BPS-17 and
above and all those in receipt
of pay exceeding Rs. 3945/- p.m.
Compendium 2008 TA Rules
88
(ii) Category-II: Civil servants drawing pay
exceeding Rs. 1275/- p.m. but not
exceeding Rs. 3945/- p.m.
(iii) Category-III: All other civil servants excluding
those in BPS 1 and 2
The above rule was again substituted vide Notification No.
FD.SR1-8-11/83, dated 15.05.1995 as under:
Rule 2.13
(a) Civil servants in BPS 17 and above and First
all those in receipt of pay exceeding Grade
Rs. 5330/-P.M.
(b) Civil servants drawing pay exceeding Second
Rs. 1725/- P.M. but not exceeding Grade
Rs. 5330/- P.M.
(c) Civil servants excluding those in Third
BPS 1 and 2. Grade
(d) Civil servants in BPS 1 and 2. Fourth
Grade
This Notification was again substituted vide Notification
No. F.D. SR-I-8-11/83 dated 20.01.2003.
2. Rule 2.23
Mileage Allowance for Journeys by Railway —
For the purposes of calculating Mileage Allowance
Government servants, when traveling by Railway shall be
entitled to accommodation according to the following
scale:
a) Officers drawing in Accommodation of the
NPS 17 or above. highest class (including
air-conditioned
sleeper accommodation).
b) i) Government servants 1st class (sleeper)
in NPS 16. accommodation
ii) Government servants
Compendium 2008 TA Rules
89
in NPS 15 and below
drawing pay in excess
of Rs.575.
c) Government servants of the 1st class (Sitter)
Third and Fourth Grade. accommodation.
This was substituted vide Notification No.FD.SRI-8-11/83,
dated 09.09.1984 as under:
Rule 2.23
Mileage Allowance for journeys by Rail — For the
purposes of calculating mileage allowance, Government
servants when travelling by Rail shall be entitled to
accommodation according to the following scale :-
a) Government servants in Accommodation of the
Basic Pay Scale 17 and highest class by
above and all those in whatever name be it
receipt of pay exceeding called.
Rs.2200/- per mensum.
b) Government servants in First Class (Sleeper)
receipt of pay exceeding Accommodation. If
Rs.700/- per mensum but travelling on a line
not exceeding Rs.2200/- which does not
per mensum. provide First Class
(Sleeper) the next
lower class.
c) All Government servants First Class (Sitter)
in receipt of pay up to accommodation plus
Rs.700/- per mensum but charges for reservaexcluding
those in Basic tion of berth. If
Pay Scales 1 and 2. travelling on a line
which provides no
First Class (Sitter)
accommodation, the
next lower class.
d) Government Servants in Lowest Class by what-
Basic Pay Scales 1 and 2. ever name be it
called.
Compendium 2008 TA Rules
90
The above rule was again substituted vide Notification
No.FD.SRI-8-11/83, dated 19th October, 1988 as under:
Mileage allowance for journeys by railway. For the purpose of
calculating mileage allowance the civil servants when traveling
by rail shall be entitled to accommodation according to the
following scales:
(a) Civil servants in BPS 17 and
Accommodation
above and all those in receipt of the highest
of pay exceeding Rs.2840/-p.m class by what
(First Grade). ever name be
it called.
(b) Civil servants drawing pay First Class
exceeding Rs.910/-p.m. but not (Sleeper)
exceeding Rs.2840/p.m. accommodation.
(Second Grade). If traveling
on a line
which does not
provide 1st
class (Sleeper)
the next
lower class.
(c) Civil servants excluding those First Class
in BPS 1 and 2 (Third Grade). (Sitter)
accommodation.
If travelling
on a line
which does
not provide
1st Class
(Sitter)
accommodation
the next lower class.
(d) Civil servants in BPS-1 and 2 Lowest class,
(Fourth Grade). by whatever
name be it
called.
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The above was again substituted vide Notification No.
FDSR1-8-11/83 dated 18.04.1992.
(a) Category-I. Civil servants in BS-17 and above
and all those in receipt of pay exceeding Rs.
3945/-pm.
Accommodation of the highest class by
whatever name be it called.
(b) Category-II. Civil servants drawing pay
exceeding Rs. 1275/- p.m. but not exceeding
Rs. 3945/- p.m.
First class (sleeper) accommodation. If
traveling on a line which does not provide 1st
class (sleeper) the next lower class.
(c) Category-III. All civil servants excluding those
in B-1 and
B-2.
First class (sitter) accommodation. If traveling
on line which provides no 1st class (sitter)
accommodation, the next lower class.
(d) Category-IV. Civil servants in B-1 and B-2.
Lowest class by whatever name be it called.
The above was again substituted vide Notification No.
FD.SRI-8-11/83, dated 15th May, 1995 as under:
Rule 2.23
(a) Civil servants in BPS 17 and above
Accommodation and all those in receipt of pay exceeding
of the highest
Rs. 5,330/- P.M. (First Grade) class by whatever
name be it called.
(b) Civil servants drawing pay First Class
exceeding Rs. 1725/- P.M. but (Sleeper)
Compendium 2008 TA Rules
92
not exceeding Rs. 5330/- P.M. accommodation.
(Second Grade). If travelling on a
line which does
not provide 1st
the next lower
class.
(c) Civil servants excluding those in First Class (Sitter)
BPS-1 and 2 (Third Grade).
accommodation. If
travelling on a line
which does not
provide 1st Class
(Sitter)
accommodation, the
next lower class.
(d) Civil servants in BPS-1 and 2 Lowest class by
(Fourth Grade). whatever name be
it called.
The above Rule again substituted vide Notification No.
SR-I-8-11/83 dated 20.01.2003 (see page 11)
3. Rule 2.30(a)
a) Personal car, or by engaging Rs.1.30 per mile
a full taxi or any other or 80 paisa per
means of public transport. kilometer.
The above rate was revised vide circular letter
No.FD/SRI-8-1/82, dated 29th December, 1985 from the
date of issue, as under:
Revised rates
a) Personal car or by engaging Rs.1.20 per
a full taxi. kilometer.
This clause was substituted vide Notification
No.FD/SRI-8-1/82, dated 26th March, 1986 as under:
Personal car or by engaging Rs.1.20 per
a full taxi or any other kilometer.
means of public transport.
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93
This rate was again revised vide circular letter
No.FD.SRI-8-5/86, dated 27th July, 1987 as under:
Revised rates
a) Personal car or by engaging Rs.2.00
a full taxi.
Through amendment made vide Notification No.FD/SRI-
-8-3/88(P), dated 25th March 1989 this clause was
substituted as given at page 14.
4. Rule 2.30 (b)
Borrowed Car — A Government servant traveling in a
borrowed motorcar may charge mileage allowance at the
rate of 65 paisa per mile or 40 paisa per kilometer if he
incurs the cost of propulsion himself. In the bill claiming
the traveling allowance in such a case, the Government
servant should give the number of the car and the name
and occupation of its owner and record a certificate to the
effect that he paid the cost of propulsion himself.
The rate mentioned in this clause was revised from the
date of issue vide circular letter No.FD/SRI-8-1/82, dated
29th December, 1985 as below:
b) Borrowed Car Rs.0.60 per kilometer.
Through an amendment made in this clause vide
Notification No.FD/SRI- 8-1/82, dated 26th March 1986 the
words and figures “65 paisa per mile or 40 paisa per
kilometer” were substituted with the words & figures “60
paisa per kilometer”.
5. Rule 2.30(c)(d)(e) & (f)
c) Motor-Cycle, Scooter orMileage allowance is
Auto-Cycle. admissible at the
rate of 50 paisa per mile or 30 paisa per
Compendium 2008 TA Rules
94
kilometer.
d) Bicycle animal back or 25 paisa per mile or
on foot. 15 paisa per kilometer.
e) Public transport plying
for hire on single seat
basis —
Government servants of 20 paisa per mile or
Grade I & II 13 paisa per kilometer.
Government servants of 10 paisa per mile or
Grade III & IV 6 paisa per kilometer.
f) Animal drawn carriage. 55 paisa per mile or
34 paisa per kilo
meter.
The rates given in the above clauses were revised vide
circular letter No.FD.SRI-8-1/82 dated 29th December
1985 as below:
c) Motor Cycle and Scooter. Rs.0.40 per km.
d) Bicycle, animal back or Rs.0.30 per km on foot.
e) Public transport plying for hire on single seat
basis —
i) For Government Servants Rs.0.20 per
of Grade I & II. kilometer.
ii) For Government Servants Rs.0.12 per
of Grade III & IV. kilometer.
f) Animal drawn carriage. Rs.0.40 per
kilometer.
The above mentioned revised rates were substituted
through Notification No.FD/SRI-8-1/82 dated 26th March
1986 as under:
Mileage Allowance is
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95
admissible at the
rate of
c) Motorcycle, Scooter or Auto-cycle 40 paisa per
kilometer
d) Bicycle, animal back or 30 paisa per kiloon
foot. meter.
e) Public transport plying
for hire on single seat
basis —
\) For Government Servants 20 paisa per
of Grade I & II. kilometer.
ii) For Government Servants 12 paisa per
of Grade III & IV. kilometer.
f) Animal driven carriage. 40 paisa per
kilometer.
The mileage allowance rates were again revised vide
circular letter No.FD.SRI-8-5/86 dated 27th July 1987 as
under:
MILEAGE ALLOWANCE
Existing Rates
Revised Rates
per kilometer per
kilometer
Rs. Rs.
a) Personal car or by 1.20 2.00
engaging a full taxi.
b) Motor Cycle or Scooter 0.40 0.65
c) Bicycle, animal back 0.30 0.50
or on foot.
d) Public transport plying
for hire on single seat
basis:
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96
i) For Government
servants in BPS-7
and above. 0.20 0.32
ii) For Government
servants in BPS-6
and below. 0.12 0.20
Vide Finance Department’s Notification No.FD/SRI-
-8-3/88(P) dated 25.03.1989 the clauses (c), (d), (e) and
(f) were substituted as given at page 14.
6. Rule 2.32
Government servants traveling by motor-car or motor-
-cycle between places connected by rail shall draw
mileage allowance by rail or road, whichever is less except
in the following cases:
i) When the journey is performed for the specific
purpose of road inspection or road traffic inspection.
ii) When the Government servant is directed to travel
by road by his superior officer who undertakes a
journey for the specific purpose of road inspection or
road traffic inspection.
Through amendment made vide Notification No.FD/SRI-
-8-3/88(P) dated 25th March 1989 the following note was
added as under:
Note – In the case of a tour, in the course of which a civil
servant has to visit, in the discharge of his official duties,
one or more places which are not connected by rail, either
with his headquarters or with any intervening station
visited by him, road mileage may be allowed for the entire
journey right from the start from the headquarters up to his
return to the headquarters, provided the entire journey,
inward and outwards, was performed by motor car.
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7. Rule 2.34
Note (1) below Rule 2.34 was as under:
Note (1) Civil servants Grade I shall be entitled to travel by
economy class when undertaking journey within the
country.
This was substituted through amendment made vide
Notification No.FD/SRI-8-8/85, dated 1st March, 1988 as
under:.
Note (1) — Civil servants in BS-17 and above and all
those in receipt of pay exceeding Rs. 4000/- p.m. shall be
entitled to travel by economy class when undertaking
journey within the country or abroad;
The above Note (1) and below rule 2.34 were substituted
vide Notification No. FD.SR-I-8/83 dated 20.01.2003 (see
page 16)
Civil servants in BS-17 and above and all those in receipt
of pay exceeding Rs. 4000/- p.m. traveling by air and any
other officer authorized by competent authority to travel by
air may draw mileage allowance equal to the fare charged
for the air journey
8. The proviso to Note (1) below rule 2.34 was as under:
Provided that civil servants in grade-20 and above,
when traveling outside the country, shall be entitled
to travel by first class.
This proviso was deleted vide Notification No.FD/SRI-
-8-8/85, dated 1st March, 1988. However, a proviso to
above mentioned Note (1) was again added vide
Notification No.FD/SRI-8-8/85, dated 27th March, 1988 as
given below:
“Provided that the Provincial Ministers & those equivalent
in status to Provincial Ministers, and Secretaries to the
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98
Provincial Government holding posts in BS-22 when
traveling outside the country on tour/official duty, shall be
entitled to travel by first class”.
The above proviso was substituted vide F.D. Notification
No. SR.I.8-1/90 dated 7th June, 1990 (see at page 16).
9. Rule 2.36(6)
In case of journey by rail, no daily allowance shall be
admissible for journey days; but for the day of arrival at
and of departure from the place of temporary duty, half the
normal daily allowance shall be admissible.
The above sub-rule was deleted vide F.D’s Notification
No.FD/SRI-8-8/87 dated 25.08.1988.
10. Rule 2.37(i)
Rates of daily allowance – The rates of daily allowance
shall now be as follows:
Pay Limit Special Ordinary
Rs. Rs.
Rs.3,200 and above. 90
75
From Rs.2,100 to RS.3,199 75
65
From Rs.1,001 to Rs.2,099 50
40
From Rs.501 to Rs.1,000 40
35
Up to Rs.500 25
20
The rates of Daily Allowance were revised w.e.f. 1st July,
1986 vide circular letter No.FD/SRI-8-5/86 dated 4th
September 1986 as under:
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Pay Limit Special Ordinary
rate rate
Rs. Rs.
Rs.3,200 and above. 120/-
100/-
From Rs.2,100 to RS.3,199 100/-
85/-
From Rs.1,001 to Rs.2,099 65/-
55/-
From Rs.501 to Rs.1,000 55/-
45/-
Up to Rs.500 35/-
25/-
W.e.f. 01.07.1987 the rates of Daily Allowance were
revised through circular letter No.FD.SRI-8-5/86 dated 27th
July 1987 as below:
DAILY ALLOWANCE
Pay Limit Special Ordinary
rate rate
Rs. Rs.
i) Rs.5000/- and above 150
130
per month.
ii) From Rs.4000/- to 130
110
Rs.4999/- per month.
iii)From Rs.2700/- to 110
95
Rs.3999/- per month.
iv) From Rs.1300/- to 70
60
Rs.2699/- per month.
v) From Rs.700 to 60
50
Rs.1299 per month.
vi) Upto Rs.699/- per month. 40
30
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100
This clause of rule 2.37 was substituted vide Notification
No.FD/SRI-8-3/88 (P) dated 25.03.1989 as under:
((i) Rates of daily allowance — The rates of daily
allowance shall be as follows:
Pay Limit Special Ordinary
Rs. Rs.
Rs.4900 and above 150 130
From Rs.4000 to
Rs.4899 130 110
From Rs.2700 to
Rs.3999 110 95
From Rs.1300 to
Rs.2699 70 60
From Rs.700 to
Rs.1299 60 50
Up to Rs.699/- 40 30)
The above clause was substituted vide Notification No.
FD.SR1-8-11/83 dated 03.04.1995 see at page 18.
A civil servant in *(BPS-20) and above and
secretary to Government who stays in a hotel,
guest house, inspection bungalow or a
residential club shall, in addition to the above
daily allowance, be allowed reimbursement of
actual single room rent subject to production of
receipts/vouchers up to the following maximum
per day **(in lieu of the one half extra rail fare):
(a) Localities where Three times the
special allowance amount of special
is admissible daily allowance .
(b) Localities where One and a half
ordinary daily times the amount
allowance is of ordinary daily
admissible allowance.
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Original version of Rule 2.37(ii) which was substituted vide
Notification No. FD.SRI-8-8/87 dated 10.04.1991.
*Letters and figures ‘NPS 20’ were substituted with the
letters and figures ‘BPS-20’ vide FD Notification No. FD.SR1-8-
3/88(P) dated 25.03.1989.
** Deleted vide Notification No. FD.SR1-8-8/87 dated 25th
August 1988
11. The following decisions were taken vide circular letter
No.FD/SRI-8-1/82 dated 29.12.1985 with effect from the
date of issue:
i) Grade I Officers (other than those in BPS-20 and
Secretaries to the Provincial Government) while
traveling within the province shall be entitled to
reimbursement of actual room rent paid by them in
Government rest houses/guest houses, lodges,
inspection bungalows or residential clubs but not in
hotels, up to the following maximum per day:
a) Localities where special Three times the
daily allowance is amount of special
admissible. daily allowance.
b) Localities where 1 ½ times the
ordinary daily allowance amount of daily
is admissible. allowance.
i) The above mentioned officers shall not
be entitled to one half extra fare if the
journey is performed by rail.
ii) Provincial Government servants, while
traveling outside the Province, shall be
entitled to reimbursement of room rent
charges in hotels also, subject to the
same conditions as given in (i) above.
In Rule 2.37 after the sub-rule (ii) the following sub-rule(iii)
was substituted vide Notification No.FD/SRI-8-1/82, dated
26.03.1986:
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iii) Grade I officers (other than those in BPS-20 and
Secretaries to Provincial Government) while
traveling within the province be allowed
reimbursement of actual room rent paid by them in
Government Rest Houses/Guest Houses, Lodges,
Inspection Bungalows or Residential Clubs but
excluding hotels up to the maximum per day shown
in sub rule (ii) in lieu of one half extra rail fare in
addition to the full Daily Allowance.
The decision taken vide circular letter No.FD/SRI-8-1/82,
dated 29.12.1985 mentioned above was substituted vide
circular letter No.FD/SRI-8-1/82 dated 23rd September
1986.
i) Grade-I Officers (Other than those in BPS-20 and
Secretaries to the Provincial Government) while
traveling within the province shall be entitled to
reimbursement of actual room rent paid by them in
Government Rest/Guest Houses, Lodges, inspection
bungalows or residential clubs, but not in hotels, up
to the following maximum per day in addition to the
daily allowance admissible under the rules:
a) Localities where special Three times the
daily allowance is amount of Special
admissible. daily allowance.
b) Localities where ordinary 1 ½ times the
daily allowance is amount of daily
admissible. allowance.
Note
One half extra fare if the journey is performed
by rail shall not be admissible along with
reimbursement of rent.
ii) Provincial Government servants, while traveling
outside the Province, shall be entitled to
reimbursement of room rent charges in hotels also
Compendium 2008 TA Rules
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subject to the same conditions as given in
sub-para(i) above, and the note thereunder.
This sub-rule was further substituted vide Notification
No.FD/SRI-8-8/87 dated 25.08.1988. For this substitution
see page 19.
12. Rule 3.7(a)(i)
(a) Mileage Allowance (i) In the case of a journey by rail
mileage allowance for himself or for each member of his
family equal to the fare actually paid for journey in a class
of accommodation to which he is entitled or in a lower
class.
The above clause was substituted vide Notification
No.FD/SRI-8-3/88(P) 0dated 25.03.1989 as given at page
23.
13. Rule 3.7 (b)
The proviso below Rule 3.7 (b) was as below:
Provided that if the Government Servant is
transferred within one year of the transfer for which he
received the transfer grant on the last occasion except in
the case of transfer on promotion or transfer to a station
within the same district he will not be entitled to receive
the transfer grant. In that case he will instead draw two
fares of the class of accommodation to which he is entitled
in the case of journey by rail and double the mileage
allowance in the case of journey by modes other than rail.
The restriction of one year stay will, however, not apply to
officers of all Pakistan Unified Grades.
The above proviso was substituted vide Notification
No.FD/SRI-8-2/86 dated 3rd August 1986 (as given at
page 23).
14. The explanation below proviso to Rule 3.7(b) was as
under:
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Explanation – The Period of one year will be counted
from the date on which the Government servant
relinquished charge on the occasion of the transfer for
which transfer grant was last paid to him.
This was deleted vide Notification No.FD/SRI-8-2/86,
dated 03.08.1986.
15. Rule 3.9 Subject to the Provisions of rules 3.14 and 3.15
a Government servant entitled under clause (c) of rule 3.6
to draw, the actual cost of transportation by rail or
steamer, at owner risk of conveyance at the following
scale:
Grade of the Government Conveyance which he may
Servant transport
First Two horses, and in addition a
motor car or a carriage or
Motorcycle or an ordinary
Cycle
Second A horse, and in addition a
Motor car or carriage or Motor
cycle or an ordinary cycle
Third A horse or a motorcycle or an
ordinary Cycle
Fourth An ordinary Cycle
This rule was substituted vide Notification No.FD/SRI-
-8-3/88(P) dated 25.03.1989. (See at page 24).
16. Rule 3.13 Cost of carriage of personal effects up to the
maximum limits as in rule 3.8 shall be allowed at the rate
of 3 paisa per maund per road mile 5/Paisa per hundred
Kilogram per Kilometer from the residence of the
Government servant at the old station to his residence at
the new station, irrespective of the mode by which
personal effect are carried. (It will not be necessary to call
Compendium 2008 TA Rules
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for receipts in support of the claim of cost of transportation
of personal effects).
Note – Government servant claiming the cost of
transporting personal effects is required inter alia:
(1) to render a certificate to the effect that the actual
expenses incurred are not less than the amount
claimed; and
(2) to indicate, in that certificate, the weight of personal
effects actually carried and the amount actually paid
for their transport.
The Controlling Officer has also to exercise the usual
scrutiny of the claim.
The rate was revised vide circular letter No.FD/SRI-8-1/82
dated 29.12.1985 as under:
Personal effects 0.083 Paisa per Kilogram.
Through amendment made vide Notification No.FD/SRI-
8-1/82 dated 26th March 1986 the words and figures “3
Paisa per maund per road mile 5 paisa per hundred
kilogram per kilometer” were substituted with the words
and figures “0.083 Paisa per Kilogram per Kilometer”. See
updated text at page 25.
17. Rule 3.15 When a Government servant transports his
motor car or motor cycle, horse, or horse and carriage by
road between stations connected by rail or steamer or
partly by rail and partly by steamer he may draw an
allowance of 37 paisa a Mile 25 Paisa per kilometer in
respect of a motor car, 12 paisa a mile/10 Paisa Per
Kilometer in respect of motor cycle/scooter or horse, and
19 Paisa a mile/12 Paisa per Kilometer for a horse and
carriage:
Provided that if the Government Servant or a
member of his family travels by the conveyance, he may
Compendium 2008 TA Rules
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draw mileage allowance as for journey on tour and no
additional allowance under this rule will be admissible.
The above rates were revised vide letter No.FD/SRI-
-8-1/82 dated 29.12.1985 as under:
Personal Motorcar Rs.0.60 per Kilometer
Personal Motorcycle Rs.0.30 per Kilometer
The rates were further revised through an amendment
made vide Notification No.FD/SRI-8-1/82 dated 26th March
1986 as under:
The words and figures “37 paisa a mile 25 paisa per
kilometer in respect of a motor car, 12 paisa a mile 10
paisa per kilometer in respect of a motor cycle/scooter or
horse, and 19 paisa a mile/12 paisa per kilometer for a
horse and carriage” were substituted with the words and
figures “60 paisa per kilometer in respect of personal
motor car and 30 paisa in respect of a personal motor
cycle”.
However, the above rates for transportation of Motor Car,
Motor Cycle/Scooter by road were again indicated in the
Finance Department’s Notification No.FD/SRI-8-5/86
dated 27th July, 1987 read with F.D’s Notification
No.FD/SRI-8-5/86, dated 28th December, 1987 as under:
i) Motorcar 60 Paisa.
ii) Motorcycle or Scooter 30 Paisa.
18. Note below Rule 4.3 which was deleted vide Notification
No.FD/SRI-8-3/88 (P) dated 25.03.1989.
Note – A transfer grant will not be admissible but instead
two fares of the class of accommodation to which
Government servant is entitled in the case of journey by
rail and double the mileage allowance in the case of
journey by modes other than rail will be allowed.
19. Rule 4.6(a)
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(a) traveling allowance for the journey from the place of
training and for halts at such place;
The above clause (a) was substituted vide Notification
No.FD/SRI-8-3/88(P) dated 25.03.1989. (See at page 29).
20. Rule 5.6 – Note-(b)(iv)
(iv) if he combines with a railway journey the journey by
steamer or road, he may, if he travels to a place
distant at least 5 miles 8 kilometers from the point
where he leaves the Railway or returns to the
Railway from a place similarly distant, draw mileage
allowance for the journey by steamer or road in
addition to daily allowance, if any, admissible under
this rule; provided that the time spent on the journey
by steamer or road shall be deducted in calculating
the duration from the absence of his headquarters.
The above text was substituted vide Notification
No.FD/SRI/8-3/88(P) dated 25.03.1989. (See at page 38).
21. Rule 6.2
Note (3) The last sentence in Note (3) in Rule 6.2 was as
under:
“The certificate shall be recorded by the officer himself and
in any other case by the Controlling officer.”
The above text was substituted by the Finance
Department’s Notification No.FD/SRI-8-3/88(P) dated
25.03.1989 as given at page 40.
22. Rule 6.7 (1) A Government servant to whom the rules in
this Chapter apply shall be entitled to the following Hill
Station Allowance for the period of his residence at the Hill
Station and for the joining time allowed for moving to and
from the Hill Station:
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i) Government servants holding ½ of their
pay
posts in National Pay scales
No.1 and 2
ii) Other Government servants –
a) if without a family Rs.40 per
mensum.
b) if with a family ½ of the pay,
subject to a
minimum of Rs.40
per mensum and a
maximum of
Rs.150
per mensum.
Note – The total Hill Station Allowance and pay
should not exceed Rs.850 per mensum in any case.
(2) When both husband and wife (or wives) are
Government servants and both of them move to the Hill
Station, each of them shall draw Hill Station Allowance on
their respective pay at the rate admissible under sub-rule
(1) to a Government servant who has no family.
(3) The higher rate allowance admissible to a
Government servant who has a family shall ordinarily be
drawn for the period his family or the dependents are
actually residing with him at the Hill Station, but it may be
drawn for the full period of residence at the Hill Station if
his family or the dependents follow or precede him to or
from the Hill Station within one month of the move.
Note (1) Subject to the condition that he returns to the
Hill Station to resume his residence there, a Government
servant who is in receipt of an allowance under rules may
be allowed to draw the allowance admissible under this
rule in addition to the Traveling Allowance admissible
under the rules when they accompany officers on tour or
on other duties away from the Hill Station.
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Note (2) A Government servant in receipt of House
Rent Allowance at the headquarters shall continue to draw
that allowance in addition to the Hill Station Allowance
during his stay at the Hill Station, provided he certifies that
he had to undertake the payments of rent for a house at
headquarters which remained unoccupied or that some
members of his family or persons wholly dependent on
him stayed at headquarters for the period for which the
House Rent Allowance is Claimed.
The above Rule 6.7 was substituted vide Notification
No.FD/SRI-8-3/88 (P) dated 25.03.1989. (See updated
text at page 43).
23. Rule 6.8 The allowance admissible under rule 6.6. may
be drawn for the whole period of residence at the Hill
Station and for the joining time allowed for moving to or
from the Hill Station, subject as regards joining time, to a
maximum of four days in each case. For special reasons
of public convenience to be certified by the Controlling
Officer, the allowance may be drawn for not more than ten
days prior and ten days subsequent to the above dates.
The above Rule 6.8 was deleted vide Notification
No.FD/SRI-8-3/88(P) dated 25.03.1989.
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INDEX
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a competent authority 3, 4, 5,
6, 7, 9, 11, 13, 20, 28, 31,
32, 35
adopted child 2
Advance
—- of pay and travelling
allowance 44
advance for travel abroad 17
Air 11, 16
air tickets
The cost of —- for travel to
other countries should
be drawn as advance 17
Air travel
Definition of —- 16
air-conditioned public
transport
Civil servants of First
Grade shall be entitled
to trave by —- 15
airport embarkation fee 12
allowance
Conveyance —- 6
animal back 11, 14, 56, 57,
58
Journey on —- 11
animal driven carriage 11
anti-rabic station 33
appear
Travelling allowance to —-
at an examination 5
application
Extent of —- 1
assessor 31
attend
Travelling allowance to —-
an enquiry 5
Audit Officer 1
authority 2, 3, 4, 5, 6, 7, 8, 9,
10, 11, 13, 20, 22, 28, 29,
30, 31, 32, 34, 35, 37, 38,
39, 44, 59
authorized medical
attendant 32, 33
Authorized Medical
Attendant 2
auto-cycle 14
Borrowed car 14
bungalow 19, 61, 62
business class
Civil Servants in BS-22
when travelling outside
the country on
tour/official duty shall be
entitled to travel by —-
16
Car 11, 56, 64, 65
carriage 11, 15, 24, 25, 32,
37, 39, 56, 57, 63, 64
casual leave
—- when on tour 20
Casual leave 20
ceremonial functions
Journeys to attend darbars
and —- 34
cheque
The PIA should be paid
through a —- 17
cheques
—- should be issued in
favour of the travel agent
where the services of a
travel agent are
unavoidable 17
children
legitimate —- and
stepchildren under 12
years of age 2
civil servant1, 2, 3, 4, 5, 6, 7,
8, 9, 10, 11, 12, 13, 14,
Compendium 2008 TA Rules
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15, 16, 17, 18, 19, 20, 21,
22, 23, 24, 25, 26, 28, 29,
30, 31, 32, 33, 34, 35, 37,
38, 39, 40, 41, 43, 44, 46,
50, 51, 52, 53, 54, 58, 59,
61
—- retiring from
government service may
draw travelling
allowance 28
A —- summoned to give
evidence while on leave
or on vacation is entitled
to travelling allowance 31
Family of —- who dies
while in service shall be
entitled to travelling
allowance as on transfer
28
When a —- is deputed to
receive training at any of
the Pakistan Army
Schools of Instructions,
he should be permitted
to draw, instead of
house rent or local
allow-ance, daily
allowance 29
Civil servant
—- appointed to a new
post while in transit 26
—- transferred for enjoying
leave 26
Civil Servants of the First
Grade 15
claim 2, 4, 5, 9, 12, 14, 15,
16, 24, 25, 29, 31, 32, 39,
41, 56, 64
A civil servant’s —- to
travelling allowance shall
be regulated by the rules
in force at the time the
journey in respect of
which the claim is made,
is undertaken 4
cleaner
The cost of transporting a
—- 25
Commencement 1
commissioned officer
—- invited to attend a
darbar or levee 35
competent authority 3, 4, 5,
6, 7, 8, 9, 10, 11, 13, 20,
22, 28, 29, 31, 32, 34, 35,
37, 38, 59
Competent authority
—- may prescribe higher
rates of travelling
allowance 10
Competent Authority 2
conference
Travelling allowance to
attend a —- 5
controlling officer 4, 5, 12,
14, 15, 16, 17, 25, 26, 28,
34, 40, 41
Signature of —- on
travelling allowance bill 4
Controlling Officer 2
controlling officers
Functions of —- 4
conveyance
—- sharing 35
Where two or more civil
servants travel in the
same —- 15
Conveyance
—- sharing 15
Conveyance allowance 6
Cost of carriage of personal
effects
Compendium 2008 TA Rules
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Rate of —- 25
court 5, 29, 30, 31, 35
Travelling allowance to
give evidence in a —- 5
courtesy invitation
No travelling allowance is
admissible —- 35
criminal or civil
Journey to answer a —-
31
Cycle 11, 56, 57, 58, 63, 64,
65
daily allowance 7, 9, 10, 15,
18, 19, 20, 28, 29, 30, 32,
34, 35, 38, 40, 51, 59, 60,
61, 62, 65
A civil servant who during
the course of his tour
returns temporarily to
headquarters on Friday
or a public holiday to
attend to his private
business is not entitled
to draw —- 20
Maximum period for which
—- 20
Period for which —- may
be drawn 20
Daily allowance 18, 20
—- admissible at full rate,
half rate 18
Definition of —- 18
darbar 5, 34, 35
Travelling allowance to
attend a —- 5
darbars
Journeys to attend —- and
ceremonial functions 34
Day 2
dead body
—- can be trans- ported by
air, all the family
members may be
allowed one single
economy class fare to
accompany the dead
body of the deceased
employee 29
Definition
—- of tour 7
Definitions 1
Adopted child 1
Audit Officer 1
Authorized Medical
Attendant 1
Children 1
Competent Authority 1
Controlling Officer 1
Day 1
Family 1
Finance Department 1
Government 1
Head of Department 1
Head of Office 1
Headquarters 1
Local Authority 1
Month 1
Pay 1
Personal Car 1
Prescribed 1
Public Conveyance 1
Step-children 1
Transfer 1
delegation
Bar on —- of duty of
countersignature 4
Deputation for training 26
Determination
—- of grade of civil
servants in transit 9
diet
Compendium 2008 TA Rules
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The mileage allowance for
journey admissible to a
civil servant is the
amount actually paid,
exclusive of —- 13
dismissal
Travelling allowance on —
– 5
dismissal from government
service
Travelling allowance for a
journey made after —-28
Divisional Headquarters 19
driver
The cost of transporting a
—- 25
Duties of controlling officer 4
economy class 59
Elements of the travelling
allowance on transfer 22
evidence
Journey to give —- in a
court 29
Travelling allowance to
give —- 5
examination
Travelling allowance to
appear at an —- 5
excursion tickets 17
expensive localities
Competent authority may
prescribe higher rates of
travelling allowance for –
— 10
Extent
—- of application 1
family 2, 3, 6, 12, 22, 23, 24,
25, 26, 28, 29, 40, 41, 44,
62, 64, 66
Family 2
fare actually 12
The mileage allowance for
a journey by railway
admissible to a civil
servant is the —- 12
Finance Department 3
first appointment
Journeys on —- to
government service 28
First Grade 8, 11, 12, 13, 15,
24, 50, 51, 52, 53, 54, 55,
63
FIXED TRAVELLING
ALLOWANCE 45
foot
Journey on 11
for the purpose of tour;
Travelling allowance —- 5
foreign service
The travelling allowance of
a civil servant both when
proceeding on transfer
to a —- 26
foreign territory
If the court or authority by
which he was
summoned be in —- 30
Fourth Grade 9, 13, 14, 24,
51, 52, 53, 54, 55, 63
Fractions of kilometer
—- to be omitted 16
free passage
—- by steamer, whether
on a free pass or
otherwise, or travels by
road in a staff car or
other conveyance
provided by government
or a local authority 38
function
Travelling allowance to
attend an official —- 5
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Functions of controlling
officers 4
Government 3
GOVERNOR’S
SECRETARIAT 40
Governor’s Special Train 39
Grade
—- of part-time civil
servants 9
grade of civil servants in
transit
Determination of —- 9
guest house 19, 61
GUEST SPEAKERS 48
H.O.R. facilities 18, 37
halt 4, 9, 16, 20, 21, 28, 29,
34, 35, 65
A —- is continuous unless
terminated by an
absence on duty at a
distance from the halting
place exceeding 16
Kilometers for a period
of not less than three
nights 21
When a civil servant
returns to his
headquarters, the —- is
terminated, even though
the return be for less
than three nights 21
handing over charge
—- at a place other than
headquarters 26
Head of Department 3
head of institution
The advance for travel
abroad or other training
institutions may be
drawn and paid to the —
– 17
Head of Office 3
headquarters
If the court in which he
gives evidence is
situated within 16
kilometres of his —- 31
Headquarters 3
higher class
Civil servant entitled to
travel in a —- on
payment of a lower fare
39
Higher rate
—- of mileage and daily
allowance 9
higher rates
Competent authority may
prescribe —- of
travelling allowance 10
HILL STATION
ALLOWANCE 40, 43
holidays and vacation
Travelling allowance for
similar journey on the
occasion of —- 29
horses 24, 25, 41, 63
hotel 19, 32, 61, 62
house rent allowance 43
incapacitated civil servant
Journey in attendance on
an —- 35
INCIDENTIAL CHARGES
—- while on tour outside
Pakistan 48
inquiry
Persons attending
commissions of —- 31
Travelling allowance to
attend at an —- 5
joining time
Compendium 2008 TA Rules
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Conveyance allowance
during leave or —- 6
journey
—- during the course of
training 29
Combining of railway —-
with —- by steamer or
road 38
Journey
—- during vacation 35
—- in attendance on an
incapacitated civil
servant 35
—- in connection with local
fund 35
—- to give evidence in a
court 29
—- to give or obtain
medical advice 32
Journey on duty connected
with a local authority 5
Journey within 16 –
kilometres 6
Journeys
—- to attend darbars and
ceremonial functions 34
Journeys for which travelling
allowance may be drawn 5
journeys on tour
Civil servants who are not
entitled to travelling
allowance for —- 7
JOURNEYS ON
TRANSFER 22
juror 31
Kinds
—- of travelling allowance
7
last pay certificate 44
leave 6, 8, 20, 26, 28, 31, 33,
34, 35, 38, 41, 43, 44, 65
—- on medical certificate
41
Conveyance allowance
during —- 6
leave preparatory to
retirement 28
legal practitioners
Travelling allowance is not
admissible to private —-
32
levee 34, 35
local authority 5
Local Authority 3
local body employee
A —- transferred to
officiate in post under
government is entitled to
travelling allowance 27
local fund
Journey in connection with
—- 35
medical advice
Journey to give or obtain —
— 32
medical advice or treatment
Travelling allowance to
obtain or furnish —- 5
medical board 33, 34
medical certificate28, 33, 41,
43
Joueney undertaken to
procure —- 28
medical officer 32, 33, 34, 35
mileage allowance 7, 11, 12,
13, 14, 15, 16, 22, 23, 25,
26, 38, 39, 40, 51, 53, 56,
57, 58, 59, 62, 63, 64, 65
Mileage allowance 11, 13,
14, 15, 17, 22, 53, 56
Compendium 2008 TA Rules
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—- for a civil servant not
authorised to travel by
air 17
MILEAGE ALLOWANCE
Definition and principles of
calculation of —- 11
Mileage and daily
allowances 7
modes of travel 11
Month 3
motor car 14, 22, 24, 25, 56,
58, 63, 64
motor cycle 24, 25, 63, 64
Motor cycle 11
Motor-cycle 14
moving motor car or other
conveyance
Cost of —- 24
Murree 40
National Defence College
The advance for travel
abroad in connection
with training at the —- 17
National Institute of Public
Administration
The advance for travel
abroad in connection
with training at the —- 17
Nature of travelling
allowance 4
new recruit
The rate admissible in
case of a —- 28
Non-officials
—- may be allowed by a
competent authority
travelling allowance 32
non-refundable
The PIA has been asked
by the Finance Ministry
to make air tickets —- 17
non-transferable
The PIA has been asked
by the Finance Ministry
to make air tickets —- 17
official
Travelling allowance to
attend an —- function 5
on joining a first
appointment
Travelling allowance —- 5
ordinary daily allowance 7, 8,
11, 19, 24, 31, 37, 39, 61,
62, 63
outside the Province
The proincial civil servants
while travelling —- be
allowed reimbursement
of room rent charges 19
Pakistan Administrative Staff
College
The advance for travel
abroad in connection
with training at the —- 17
part of day
A —- less than 4 hours is
to be ignored for the
purposes of daily
allowance 18
part-time civil servants
Grade of —- 9
Passenger bus 11
patient
specialist or other medical
officer to attend upon
the —- 33
Pay 3
permanent travelling
allowance
Admissibility of —- 8
Permanent travelling
allowance 7
Compendium 2008 TA Rules
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—- for two or more posts 8
—- to cover cost of all
journeys within sphere of
duty 8
Personal car 3, 13, 55, 56,
57
personal effects
Cost of transportation of —
— 24
place of training
The first journey to, and
the last journey from, the
—- 29
police station
—- to lodge a com-plaint
or give information of an
offence 31
Prescribed 3
private servant 12
A civil servant drawing pay
exceeding Rs. 4660 per
mensum may draw for
any journey or part of a
journey by rail in rspect
of which he certifies that
he took a —- with him,
an additional 2nd class
fare 12
Procedural matters 25
Public Conveyance 3
rail3, 5, 7, 11, 12, 15, 17, 23,
24, 25, 29, 35, 37, 38, 39,
41, 53, 58, 59, 61, 62, 63,
64, 65
Rail 11, 37, 38, 52, 53
Rates of daily allowance 18
rates of hire of conveyances
of all kinds
All controlling officers
should maintain in their
office a record of —- 16
refund 12, 17, 39
reimbursement
A civil servant may be
allowed —- of the
reservation fee, any
deduction made by the
railway authorities 12
Reservation
—- charges 37
reservation cancelled 12
A civil servant who
reserves his seat, get
the —-, may be allowed
re-imbursement of the
reservation fee and any
deducation made by
railway authorities 12
Reservation charges 12
residence
Mileage allowance shall
be admissible from the —
— of the civil servant 15
residential club 19, 61, 62
rest house 19, 61
retirement
Journeys on first
appointment to
government service on —
— 28
Travelling allowance on —
– 5
retrospective promotion or
reversion
Revision of travelling
allowance due to —- 9
Revision of travelling
allowance due to
retrospective promotion or
reversion 9
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road 9, 11, 13, 14, 16, 17,
25, 29, 35, 38, 39, 47, 48,
58, 59, 63, 64, 65
Mileage allowance for
journeys by —- 13
Road 11
road mileage
Where a government
vehicle is provided for
use by and made
available to a civil
servant he shall not be
entitled to any —- 14
scooter 14, 25, 64
sea or by river steamer
Mileage allowance for
journey by —- 13
Sea or river steamer 11
Second Grade 8, 13, 14, 24,
51, 52, 54, 55, 63
Civil servants of the —-
are ordinarily not
expected to perform
journey by motor car 14
SHIFTING OF
HEADQUARTERS 46
Short title 1
special daily allowance 3, 10,
19, 20, 22, 28, 32, 33, 37,
41, 61, 62, 66
Special rate of daily
allowance admissible 19
step-children
legitimate children and —-
more than 12 years old
but not more than 24
years old, if residing with
and wholly dependent
upon him 2
suspension
Travelling allownace on 5
T.A. bills
Used air tickets should be
attached to the adjustment
—- 17
taking over charge 26
taxi
Definition of —- 14
Taxi 11
Temporary civil servant 44
temporary headquarters
After a continuous halt of
ten days’ dura-tion, the
halting place shall be
regarded as the
Government servant’s —
– 21
termination of employment
Travelling allowance on —
– 5
the fare of the class of
accommodation actually
used 12
the Governor’s Tour Fund 39
Third Grade 8, 13, 14, 24,
51, 52, 53, 54, 55, 63
through booking 13
title, short 1
toll
Where a civil servant,
while travelling on duty
is required to pay and
pays —- 15
tour
Definition of 7
training 5, 8, 17, 26, 29, 65
Travelling allowance to
attend a course of —- 5
transfer 5, 9, 12, 17, 22, 23,
24, 25, 26, 27, 28, 63, 65
Elements for the travelling
allowance on —- 22
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Travelling allowance may
not be drawn by a civil
servant on —- unless he
is transferred for the
public conveyance and
is entitled to pay during
the period occupied by
the journey 22
Travelling allowance on —
– 5
Transfer 4
TRANSFER
Travelling allowance for
journeys on —- 22
transfer at request
—- should not be treated
as transfer for the public
conveniene unless for
special reasons 22
transfer grant 23, 24, 63
Transfer grant 23
transit
Civil servant appointed to
a new post while in —-
26
transportation
Cost of —- 24
travel by air 15, 16, 17, 59
travelling allowance
Kinds of —- 7
Travelling allowance
—- is granted to a civil
servant to cover the
expenses which he
incurs in travelling in the
interest of public 4
vacation
Journey during —- 35
voucher
—- will not be required in
the case of a journey
between the residence
at the headquarters and
the residence at the
temporary place of duty,
and vice versa 15
Vouchers
— should be attached to
every travelling
allowance bill 15
within municipal limits
If the court in which he
gives evidence is
situated within *(ten
miles/16 kilometres of
his head-quarters or —-
31