No. SO(C-I)2-25/2008 Dated the 28th May, 2008
Subject: PROMOTIONS THROUGH CIRCULATION BY PROVINCIAL SELECTION BOARD
I am directed to refer to the subject noted above and to state that generally there is failure on the part of departments to process promotion cases timely owing to different procedural reasons and officers who are other wise eligible for promotion get retired in the meanwhile. Even instructions for processing promotion cases of retiring officers through circulation are not followed. The Chief Minister took notice of the situation and was pleased to constitute a committee to review the existing procedures and to work out modalities for remedial measures.
- 2. In this regard, a meeting of the said committee was held on 18.05.2009 under the chairmanship of Additional Chief Secretary. The committee deliberated upon the issue and decided as under:
- Special meetings of the Provincial Selection Boards shall be held after every three months for retiring officers, on the first Monday of the month in which the meeting is scheduled.
- The first such PSB-II meeting shall be held on July 13, 2009.
- iii. All the departments shall ensure that no case of any retiring officer is ignored for consideration in such special meetings. However, if their is no such case pending with the Department a certificate to this effect will be furnished to the Service Wing of S&GAD.
- iv. Cases of all those officers who are retiring before the July 12, 2009, the date of first Special PSB-II meeting for retiring officers will initiated for promotion through circulation, as one time dispensation, at least 15 days before their retirement. The case initiated by the Department at the eleventh hour would not be entertained and the administrative department concerned would be held responsible for the lapse.
- 3. In view of the above, I am further directed to request that the aforesaid instructions may be complied with in letter and spirt.
No. SO(C-I)2-25/2008 Dated the 5th May, 2012
Subject: PROMOTIONS THROUGH CIRCULATION BY PROVINCIAL SELECTION BOARD
I am directed to refer to the subject noted above and to state that the Competent Authority has noticed with concern that the Administrative Departments fail to process promotion cases on time and consequently officers who are otherwise eligible for promotion get retired in the meantime. Attention is invited to the earlier S&GAD’s circulation letter dated 28.05.2008 approved by the Chief Minister whereby the cases of all those officers who were retiring before July 12, 2009 were granted one time dispensation and Administrative Departments were asked to initiate cases for their promotion at least 15 days before their retirement. It was further
communicated that all the departments should ensure that not case of any retiring officer is ignored and case of the retiring officer initiated at the eleventh hour would not be entertained and the administrative department concerned would be held responsible for the lapse.
- 2. However, despite the aforementioned clear instructions and regular meetings of the Provincial Selection Board-I held each month, the Administrative Departments submit promotion cases of officers through circulation at the verge of their retirement and at times just a day before the retirement of the officer concerned, in violation of the standing instructions and laid down procedure. There is a conspicuous failure on the part of departments to process such cases well before the retirement of officers for which the A.D. concerned is fully liable.
- 3. In view of the above, I am directed to convey that in future cases for promotion of officers through circulation would not be entertained. All the Administrative Departments are requested that previous instructions on the subject may be complied with in letter and spirit and cases for promotion of officers may be processed well in time and submitted for consideration of PSB-I & II in its regular meetings being convened every month.